National Institute on Aging

Brown University — Administrative Coordinator

Job Description:

The Administrative Coordinator (AC) provides executive assistance to the senior leadership team in Residential Life and the Office of Student Conduct and Community Standards and is integral in cultivating an inclusive and welcoming campus community for Brown University students. The AC ensures that essential cross-departmental operations are aligned, coordinated, and intentional, providing the highest level of support to meet the needs of students, parents, faculty, and staff in the Brown community.

The AC provides high-level, direct support with calendar management, event planning and management, data collection and tracking, operating budget monitoring and analysis, and liaising with internal offices, providing day to day administrative and reception services for both offices. The incumbent is relied upon to research, analyze and resolve issues that arise to make effective use of the management team’s time. The AC is also responsible for high level administrative support.  Responsibilities and tasks include monitoring main phone lines, receiving and assisting visitors, managing conference room calendars, coordinating logistical support for meetings, events, and conferences and liaising with other Brown offices. Additional responsibilities include providing meeting and event support and inventory management supporting maintenance and tracking of informational assets.

Job Qualifications 

Education and Experience

  • Bachelor’s degree and 1-2 years of related experience or equivalent combination of education and experience required.
  • Experience managing an office or administrative unit in an academic environment is preferred.

Job Competencies

  • High level of written communication and interpersonal skills with the ability to elicit and communicate information in a clear, informative and concise manner.
  • Demonstrated ability to creatively and efficiently solve problems, using sound judgment, assuming ownership of a problem, and resolving challenges in a collaborative manner.
  • Ability to handle sensitive and confidential information with discretion in accordance with University policy.
  • Customer-focused, customer service oriented.
  • Experience with event planning and scheduling.
  • Demonstrated success working in a diverse environment with a critical understanding of social justice issues. Demonstrated experience developing systems and structures that center justice and equity.
  • Ability to work collaboratively as a team. Ability to interact with staff at all organizational levels.
  • Initiative and judgment to independently problem solve and prioritize in a pressured environment.
  • Strong organizational, administrative, and time-management skills, plus attention to detail.
  • Independent thinker with strong attention to detail and problem-solving skills; ability to multi-task required.
  • Excellent administrative and organization skills.
  • Agility and familiarity with latest software, database systems, computer literacy.  Ability to learn new systems.
  • Demonstrated organizational skills and ability to adapt, respond, and adjust priorities within a dynamic student affairs environment.
  • Demonstrated understanding of issues of diversity and inclusion; ability to promote respect and appreciation for diversity among students and staff required.
  • Strong commitment to supporting the University’s goal of cultivating a diverse and inclusive community.

Background Check: All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.

Additional Information: Please submit a resume and cover letter when applying for this position. To learn about Brown University’s benefits, please visit here for further information.

Recruiting Start Date:

Job Posting Title:
Administrative Coordinator

Residential Life

Grade 7

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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