National Institute on Aging

Brown University — Administrative Coordinator

Job Description:

The Administrative Coordinator provides administrative support to the senior leadership team and provides general administrative support for the Department of Cognitive, Linguistic & Psychological Sciences department. This includes high-level, direct support with calendar management, event planning and management, and liaising with internal offices. The incumbent is relied upon to research, analyze and resolve issues that arise to make effective use of the management team’s time.

The coordinator is also responsible for general administrative support for the department.  The incumbent manages the calendars and coordinates appointments with large groups.

Additional responsibilities include providing meeting and event support, inventory management supporting maintenance and tracking of informational assets, and  processing departmental financial reimbursements and purchases.

Education and Experience

  • Associate’s degree or equivalent combination of experience and education.
  • 3 years of related-work experience.
  • Excellent communication skills.
  • Customer-focused, customer service oriented.
  • Experience with event planning and scheduling.
  • Works independently and uses judgment and discretion.
  • Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity.
  • Initiative and ability to work independently and as a member of a team.
  • Ability to multi-task and prioritize workload.
  • Proficient in Microsoft and Google platforms.
  • Demonstrated commitment to supporting a community of diverse perspectives and cultures in an inclusive environment.

Background check: Standard and Education

Recruiting Start Date:

Job Posting Title:
Administrative Coordinator

Department of Cognitive, Linguistic and Psychological Sciences

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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