National Institute on Aging

Brown University — Administrative Coordinator

Job Description:

The Administrative Coordinator provides reception and day-to-day administrative support for an active academic department. The Administrative Coordinator manages the arrangements associated with multiple workshops, seminars, and provides administrative support for events for the Economics Department.  The Administrative Coordinator arranges travel logistics and processes associated reimbursements. This position provides year-round administrative, logistical, and project support in alignment with Brown policies.

This support includes updating Google department calendars, workflow support for other staff, database maintenance, facilitation of building work orders and keys, ordering office supplies, and an on-the-ground presence to provide faculty and student administrative support.

Education and Experience

  • Associate Degree and 2-3 years related experience, or the equivalent combination of experience and education.
  • Excellent interpersonal, organizational, and written and verbal communication skills.
  • Experience with university scheduling systems (CollegeNet, 25 Live, Canvas, CAB, Cognos) a plus.
  • Proficient with Microsoft Office. Familiarity with Google, Desktop publishing tools such as Adobe Acrobat preferred.
  • Ability to handle multiple tasks with frequent interruptions and a demonstrated ability to work effectively with a diverse group and in a constantly changing environment.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Administrative Coordinator

Department of Economics

Grade 7

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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