National Institute on Aging

Southern Methodist University — Administrative Assistant 2 – Residence Life and Student Housing (RES00000064)

Hourly Range:
$24.10 per hour

About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:
Residence Life & Student Housing fosters the foundational SMU experience where every student belongs, learns, and connects through their residential community.

About the Position:
This role is an on-campus, in-person position.

The Administrative Assistant provides direct support for the Dean of Residence Life & Student Housing as well as provides departmental and division support to members of the reporting unit. This position coordinates all office management functions for RLSH.

Essential Functions:

  • Provides direct administrative support to the Dean and general departmental support to members of the reporting unit and division, including the preparation for and follow-up of meetings with campus partners. Answers phone lines, greet and assists visitors, students, and parents. Coordinates travel following university guidelines as needed.
  • Assists with arranging schedules including but not limited to supervisor meetings, staff and team meetings, as well as meetings with students. Make meeting arrangements; assist with the development and coordination of departmental special events; assist with setup and cleanup for various meetings and events; contact vendors for food orders, materials, supplies and audio-visual equipment.
  • Manages the general needs of the RLSH Central Office, including greeting visitors, answering phones, composing routine correspondence and making appointments. Orders and maintains inventory of office supplies and equipment. Opens and distributes incoming mail. Classifies, sorts, and files correspondence, records, and other documents. Orders name badges, business cards, and other supplies for staff.
  • Provides administrative support for special committees and special projects. Serves on committees and task forces. Provides support for move-in, move-out and summer operations. Plans, coordinates, and organizes office activities and coordinates with other student affairs or academic administrative staff as needed.
  • Serves as fiscal assistant to the dean in preparing and monitoring the office budgets and processing business transactions. Follows the invoice process to ensure timely bill payments. Processes purchase requisitions. Oversees the fraternity rent collection and damage billing process. Assists in reconciling Q drive reports, credit card statements and processes non-payroll expenditures. Serves as Concur delegate. Serves as liaison to Accounts Payable and Purchasing.
  • Serves as the RLSH contract lead for SMU’s Contract Process. Serves as an information source for the contract process to RLSH staff. Ensures the contract process is followed and that review, approval, and signature routing occurs in a timely manner.


Education and Experience:

  • A High School diploma or equivalent is required. A Bachelor’s degree is preferred.
  • Two years work experience as an administrative assistant is required. Previous work experience in student housing or student affairs is preferred.

Knowledge, Skills and Abilities:

  • Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.
  • Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
  • Candidate must demonstrate proficiency in Microsoft Office.

Physical and Environmental Demands:

  • Sit for long periods of time
  • Carry/lift 25 lbs.

Deadline to Apply:
This position is open until filled.

EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU’s retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn’t just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.