Brown University — Administrative Coordinator

Job Description:

This position provides a high level of support to the dynamic needs of the Center for Animal Resources and Education (CARE) veterinarian and research services team. This includes providing strategic sourcing of goods for medical procedures, inventory of research consumables, and equipment lifecycle management. Provide administrative oversight of regulatory activities to support compliance initiatives within animal care facilities. Serve as a primary point of contact for the Veterinarian Director and Veterinarian Staff. Manages CARE’s calendars, scheduling, and coordination of reoccurring meetings. Will help oversee and maintain the department websites and newsletters. Serve as the department lead for initial implementation and ongoing training and management of the new vivarium software system.


Education and Experience:

  • Required: Bachelor’s Degree and 1-2 years related administrative experience working in a research facility.
  • Or, equivalent combination of education and experience.

Job Competencies:

  • Proficiency with standard office application software (Microsoft Office), spreadsheet, database, Google docs, Qualtrics and other survey tools, calendaring required.
  • Excellent organizational, communication and interpersonal skills.
  • Ability to think and act independently and handle competing priorities.
  • Commitment to learn new technologies and other online platforms to increase department efficiency.
  • Strong attention to detail, especially record keeping and organization.
  • Strong communication skills, both verbal and written.
  • Must maintain calm, respectful and professional at all times.
  • Commitment to customer service, engagement, and time management.
  • Possess a willingness and ability to support a diverse and inclusive campus community.

Background and education check required.

Recruiting Start Date:

Job Posting Title:
Administrative Coordinator

Center for Animal Resources and Education

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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