University of Washington — Administrator, General Internal Medicine
Filed in Administrative on February 24, 2023
Req #: 218711
Department: DEPARTMENT OF MEDICINE
Job Location: Harborview Medical Center
Posting Date: 02/16/2023
Closing Info: Open Until Filled
Salary: $13,336 – $17,342 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Department of Medicine has an outstanding opportunity for Administrator.
The Administrator is responsible for all of the administrative functions, financial management/planning and operational affairs of the Division of General Internal Medicine academic and service units. The Administrator has all the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the division. As the Chief Financial Officer of the division, the Administrator is responsible for all areas of financial planning and management. As the Chief Operating Officer of the division, the Administrator is responsible for the overall operations of the division, which includes support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs and marketing.
In addition to the financial and operational aspects required of the position, we seek an individual with specific experience and interest in community building across a large division. This would be in close partnership with the division head and other senior leaders, and will be critical to the future success of the faculty, staff, trainees, and ultimately our patients as we continue to emerge from COVID and other major changes.
RESPONSIBILITIES:
STRATEGIC PLANNING:
As the Division’s senior financial and administrative manager, the Administrator is responsible for developing and directing the long-range strategic business plan for the Division. This includes preparation of business analyses, proposals, implementation plans for new programs, and the design and implementation of changes to existing programs. The Administrator is directly accountable to the Division Head and the Vice Chair of Finance and Administration of the Department of Medicine for the successful accomplishment of these tasks.
PERSONNEL MANAGEMENT:
The Division of General Internal Medicine in the Department of Medicine has 435 total faculty, 90 staff, and 11 fellows. Because of continued growth, the Administrator must continually refine and develop a divisional administrative structure that provides the necessary level of support services needed for the division’s continued success. To that end, the Administrator oversees and supervises all staff and faculty HR activities for the division.
- Each faculty member has a complicated portfolio of education, clinical, research, and/or administrative duties that requires knowledge and ability to navigate complex systems to manage faculty from recruitment to onboarding, promotion, all the way through to retirement.
- Staff HR management involves mentoring faculty and other senior leaders in developing and managing their research teams and coaching, performance management, etc., with supervisors across the division.
FINANCIAL RESPONSIBILITIES:
The Administrator manages and monitors a Divisional budget that of over $105 million. To successfully accomplish this, the Administrator will:
- Supervise the fiscal management of financial resources (e.g., clinical revenue, state funds, grants and contracts, and gift accounts) for the Division, including financial planning, budgeting and accounting functions of the academic and the medical service units.
- Establish the divisional financial management policies, coordinates the preparation of regular financial reporting which is provided to the Division Head and Leadership.
- Oversee the planning, budgeting and accounting functions for the Division operating budgets, medical programs, and grant and gift budgets, applying appropriate stewardship of available funding streams.
- Responsible for oversight of all Division sponsored research administration ($20M/year) and the team handling this scope of work. This oversight includes: preparation and post-award management of research grants and contracts for the Division faculty and fellows.
- Direct the process for the allocation of funding of faculty salaries.
CLINICAL PRACTICE:
Oversee division professional billing ($17M/year) and the revenue cycle in collaboration with UWP practice plans and medical centers’ executive leadership (HMC, UWMC-ML and UWMC-NW, VA PSHCS and VA Boise).
- Develop, review and monitor physician productivity reports. Evaluate and oversee preparation of reports for Division Head and the Vice Chair of Finance and Administration of the Department of Medicine as appropriate. Analyze and recommend action concerning clinical productivity and physician billing activities.
- Coordinate with Revenue Cycle Manager to assure billing information and coding is correct to provide appropriate reimbursement for physician and facility/technical services.
- Collaborate with Medical Directors to manage growth and facilitate expansion of medical services to meet patient demands.
SPACE AND FACILITIES ADMINISTRATION:
The division has clinical and research activities occurring at nearly 20 different sites. The efforts at these various sites combine to equal over 32,000 square feet of occupied space including medical center, on campus, and off campus in leased space.
Management of space includes oversight of remodeling projects including development of design, implementation, relocation and coordination of the project. Design and develop a functional space plan for the division and coordinate the support services necessary to ensure the operation of the division’s facilities.
ADVANCEMENT:
Develop and participate in fundraising initiatives to benefit the Division’s various missions.
- Responsible for developing divisional, as well as working with the medical centers and UW Medicine on marketing campaigns and materials.
OTHER:
Oversee and champion diversity, equity and inclusion efforts within Division of General Internal Medicine.
Provide support to the medical centers for the biennial JCAHO credentialing review and other accrediting agencies.
- Manage information technology
MINIMUM REQUIREMENTS:
Master’s Degree in Health Care Administration, Business or related field. Minimum 3 years experience in a healthcare and/or academic environment and demonstrated success in the management of complex programs, activities or units.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
Special Instructions:
Please send your job applications through the UW Job Search Portal:
https://uwhires.admin.washington.edu/eng/candidates/default.cfm?szCategory=jobprofile&szOrderID=218711
