Brown University — Purchasing and Database Coordinator
Filed in Administrative, Professional on February 24, 2023
Job Description:
Brown Dining Services is a self-operated auxiliary unit of Brown University with an annual budget of $38 million, and annual food and non-food purchases of $13 million. Under the direction of the Director of Finance, the Purchasing and Database Specialist is responsible for coordinating the purchase of all food and non-food supplies and services. This position will oversee union employees working on the dock in Lead Receiver and Receiver positions. This position will work closely with the Senior Leadership Team and their direct reports.
Major responsibilities included but not limited to:
- Purchase high quality, competitively priced food, goods, and services.
- Create Purchase Orders
- Obtain price quotes and product availability
- Oversee delivery times and frequency
- Ensure problems (out of stocks and returns) are corrected swiftly
- Develop and maintain vendor relationships.
- Assist in researching, assessing, and sampling new products.
- Evaluate new product appropriateness with the Director of Wellness and Nutrition.
- Ensure procurement needs are met in a cost effective and timely manner.
- Maintain files of contracts, product specifications, vendor lists, catalogues, cost and discount information.
- Process contract adjustments; including cancellations, additions, modifications and separations.
- Coordinate with managers to monitor inventory and determine supply needs.
- Assist in the management and maintenance of food management systems.
- Perform the administrative function as it relates to all food item data in food management system
- Manage union staff
- Assist in hiring and oversee training for specified union staff
- Foster effective communication among staff
- Ensure compliance with required EHS training for direct reports
- Write annual union performance reviews
- Complete weekly payroll for all union staff
- Verify invoices against product received and orders placed. Ensure accuracy of negotiated pricing.
- Assist in development and execution of inventory control processes.
- Assist in review of plate costing and make recommendations to maintain cost of goods expectations.
- Partner with Director of Finance to establish and report Key Performance Indicators (KPI’s) to benchmark and monitor costs.
- Provide research, reporting, and analysis to Dining’s Senior Leadership team, as needed.
Education and Experience
- Associate’s Degree and 3-5 years’ experience in food purchasing or equivalent combination of education and experience.
- 1-2 years of related experience, or equivalent combination of skills and experience
- Experience in database and food management systems required
- Experience in higher-ed industry preferred
- Experience in the Foodservice industry preferred
- Ability to work collaboratively and cross-functionally
- Excellent communication and interpersonal skills
- Excellent analytical skills and attention to detail
- Proficiency in Microsoft Excel, as well as other Microsoft Office applications
- Possess a willingness and ability to support and promote a diverse and inclusive campus community
Job Competencies
- Highly effective oral and written communication skills.
- Ability to problem-solve and strategize
- Strong organizational and interpersonal skills for managing multiple projects.
- Ability to effectively communicate both verbally and in writing with all levels of staff and members of various departments
- Ability to organize, evaluate and analyze data.
- Ability to compose reports, procedures, and correspondence.
- Ability to conduct cost-benefit analyses and analyze/compare financial proposals
- Ability to use a computer to communicate, prepare and generate reports, conduct research, and create presentations and documents
- Ability to work independently.
- Ability to exercise good judgment in making decisions.
All offers of employment are contingent upon a records check satisfactory to Brown University.
This position is an on-site only position. It is not eligible for hybrid or remote status.
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work and must also receive a COVID-19 booster within thirty (30) days of becoming eligible, unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site.
Recruiting Start Date:
2022-10-26-07:00
Job Posting Title:
Purchasing and Database Coordinator
Department:
Dining Services
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Classification:
Onsite
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
