Brown University — Postdoctoral Program Coordinator and Administrator

Job Description:

The Postdoctoral Program Coordinator and Administrator handles the day-to-day administrative operations for Brown-paid postdocs in the Division of Biology and Medicine, and provides administrative support to the Associate Dean for Training and Program Development.

This position is relied upon to organize, track, and analyze information, and generate data reports to effectively support the work of the Office of Graduate and Postdoctoral Studies. The incumbent will support postdocs and the mission of the office by collaborating with office staff to create and maintain career development workshops/seminars/events, sustain our social media and web presence, and ensure postdocs in the Division of Biology and Medicine transition smoothly through their appointments and reappointments. The incumbent will also assist the Associate Dean for Training and Program Development with scheduling and meetings, provide support for the various training and program development projects, and manage/coordinate pertinent documents and communications associated with this role.


Education and Experience:

  • Bachelor’s degree and a minimum 1-2 years of relevant or closely related experience required, or equivalent combination of education and experience.
  • Experience in a university setting strongly preferred.

Job Competencies

  • Possesses a willingness and ability to support a diverse and inclusive campus community.
  • Strong organizational, administrative, and time management skills required.
  • Ability to work in a deadline driven environment and manage multiple priorities.
  • Initiative and judgment to independently problem solve and prioritize.
  • The ability to independently develop and implement short- and long-term goals.
  • Demonstrates initiative and ability to work independently, but also as a strong team member when the situation warrants.
  • Attention to detail and accuracy required.
  • Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar necessary.
  • Demonstrated proficiency with Google online collaborative software (Sheets, Docs, Sites, Forms), Microsoft Word, Excel PowerPoint, Adobe Acrobat Pro.
  • Experience with Filemaker Pro and Qualtrics survey software preferred.
  • Minimal travel may be required. This position represents the Office at the Annual Meetings of the National Postdoc Association (NPA).
  • The ability to take pro-active measures to become and remain informed about University and NIH policies and initiatives and the role of the postdoctoral trainees in the Division of Biology & Medicine to support the Associate Dean’s Office in planning, prioritizing, and communicating to achieve desired results.
  • Interest in maintaining and continuing to advance computer skills.

Background and Education Check Required.

Recruiting Start Date:

Job Posting Title:
Postdoctoral Program Coordinator and Administrator

Graduate & Postdoctoral Studies

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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