Brown University — Human Resources Coordinator

Job Description:

The University Human Resources Coordinator provides support to student employment processes and functions for undergraduate and graduate students. The student employment transactions supported by this position include new positions, job requisitions, compensation changes, edit positions, and graduate student payments.

This position will assist with daily processing of all human resources related activities for 1400+ graduate students receiving stipend support. The Human Resources Coordinator will also assist with student employment processing for undergraduate, graduate, and medical students. The volume of student workers is 4700+ annually.  This role will assist with running reports, analyzing data, and accurately preparing spreadsheets for mass data uploads to Workday. The Human Resources Coordinator is responsible for effectively communicating University policies, procedures, and services related to graduate student payments and processing, and undergraduate student employment. Provide outstanding customer service to related inquiries in person, by phone, or email. Respond to student inquiries as needed. Ensure all student HR data is complete, accurate, and compliant in Workday.

Major Responsibilities:
Assist with the processes to initiate, reconcile, and process monthly payroll activity for all graduate students in Workday.

Supporting Actions:

  • Create and maintain graduate student positions, compensation, and costing in Workday for each graduate student.
  • Ensure supported graduate students receive correct and timely payments.
  • Review the Graduate Student Appointment Management System (GSIM) on a daily basis for new and revised student appointment information.
  • Ensure that graduate student appointments are submitted on time and with correct costing.
  • Work with academic and administrative units on graduate student appointment information and employment eligibility based on Graduate School support.
  • Review the Banner system weekly for student status updates and changes. Communicate student status changes to administrative and academic units as needed.
  • Assist with running reports, analyzing data, and accurately preparing spreadsheets for mass data uploads to Workday.

Assist with student employment processing for undergraduate, graduate, and medical students.

Supporting Actions:

  • Approve student employment business processes in Workday, take corrective action when necessary.
  • Ensure that all students are hired correctly into Workday.
  • Confirm that core data is populated and correct for students.
  • Provide the Brown community with information about and assistance with student employment policies and processes.
  • Ensure all student worker managers are aware of how to access training materials.
  • Assist with the development and identification of student employment training materials.

Education and Experience

  • Bachelor’s degree or equivalent combination of education & experience.
  • The ideal candidate will have a minimum of two years of related experience in a fast-paced environment.
  • Strong organization skills and great attention to detail, a keen ability to prioritize and multi-task, and an ability to adhere to and meet deadlines.
  • Excellent financial and analytical skills.
  • Technical experience developing reports and spreadsheets.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation and excellent communication skills (oral, written and presentation).
  • Proficiency in Microsoft Office applications including Excel.
  • Experience processing large volume of HR/payroll data transactions.
  • Experience with maintaining employment and payroll records in a large system featuring employee and manager self-service.
  • Experience working with a diverse constituent group.

Please include a cover letter when submitting your application.

Background check satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Human Resources Coordinator

University Human Resources

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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