Brown University — Graduate Program Coordinator

Job Description:

The Graduate Program Coordinator is responsible for managing all activities of the Ph.D. and Master’s Graduate Programs and is the primary resource for graduate student interactions within the programs.  Also responsible for managing the Ph.D. Program’s NIH NIGMS T32 predoctoral training program in pharmacological sciences. Serve as a key resource to Directors of Graduate Studies (DGS) for Therapeutic Sciences Ph.D. and Biotechnology Master’s programs in matters relating to graduate program activities including academic and student activities, faculty trainers, administrative support, committee support, and interdepartmental support.  Serve as a key resource to T32 Principal Investigators (PIs), especially in matters relating to collecting information on T32 faculty trainers, student trainees, and alumni(a) for progress reports and grant renewals.  Serve as a primary point of contact for graduate students; counsels students, faculty members, and other graduate administrative staff in areas such as: recruitment, admission, academics, degree progress, completion rates, professional development, employment, and administrative functions. In addition, refer students to the appropriate resources as they pertain to financial aid, employment, housing, transportation, insurance, etc.  Maintain the TSGP and Biotechnology websites and an electronic tracking system to assess and evaluate graduate program effectiveness, student retention, grade point average, and academic and career outcomes.  Develop and maintain key relationships with University partners.

Job Qualifications
Education and Experience

  • Bachelor’s degree plus 1-2 years of experience; prior experience with academic graduate programs and event planning preferred; or equivalent combination of experience and education.

Job Competencies

  • Ability to manage confidential personal, business/financial data and information.
  • Ability to effectively manage resources and establish appropriate priorities.
  • Demonstrated ability to use discretion and independent sound judgment.
  • Proficiency with Microsoft Office programs, G-mail, web-based tools, Banner, FileMaker, WorkDay, Adobe Acrobat Pro, and a willingness to use new and virtual technology to provide effective and efficient products to constituency.
  • Excellent communication skills-both oral and written-to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.
  • Aptitude for interpreting and implementing complex graduate program and University policies.
  • Ability to work under pressure in a deadline-oriented environment
  • The ability to work independently and to manage up well.
  • Demonstrated experience in a diverse environment working closely with students and faculty.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.

Background and education check required.

Recruiting Start Date:

Job Posting Title:
Graduate Program Coordinator

Graduate & Postdoctoral Studies

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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