Brown University — Executive Assistant

About Brown:
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

About the Opportunity:
Brown University is undergoing a tremendous growth in the arts, with newly appointed leadership for the Brown Arts Institute, and the state of the art, one of a kind Lindemann Performing Arts Center scheduled to open in Fall 2023. Brown seeks to fulfill its ambitious vision for the arts as an integral presence throughout a liberal arts education. We believe the arts are fundamental to critical inquiry into the most important questions facing humanity around the world, and we support artists operating at the highest levels of their craft to inform, and be informed by, scholars in disciplines across the sciences, social sciences, and humanities.

We seek to hire an Executive Assistant for the Brown Arts Institute (BAI) who has an in-depth understanding of Institute issues and how they support the University. The position serves as a central liaison between Senior Leadership, department staff, faculty, and other constituents with whom the department interacts. The Executive Assistant pro-actively organizes the Directors’ schedules, staffs meetings, manages various administrative functions, and monitors critical phases of important projects.  This position is also relied upon to research, analyze and write reports to effectively support the work of the BAI Senior Leadership which includes independent project management.

It is important that the Executive Assistant take proactive measures to become and remain informed about the programs of the BAI and its affiliated departments.  The BAI is a dynamic and growing organization, with three Directors, each of who has demanding schedules and areas of responsibility. The Executive Assistant will often be tasked with finding acceptable and creative solutions to challenges, and to keeping BAI leadership informed along the way. The BAI is poised for a period of growth and expansion, and the Executive Assistant must be able to keep up with the demand of this fast-paced environment. Some evening and weekend work may be required; limited travel may be necessary.

Education and Experience

  • Associates degree plus at least three years of administrative experience, or equivalent combination of skills and experience.
  • Experience in an academic or non-profit arts setting preferred.

Job Competencies

  • Proven organizational, administrative, and time management skills.
  • Initiative and judgment to independently problem solve, ability to multitask and prioritize workload.
  • The ability to independently develop and implement short and long term goals.
  • Ability to work independently, but also as a strong team member when the situation warrants.
  • Excellent communication skills.
  • Customer-focused, customer service oriented.
  • Excellent attention to detail.
  • Proficient in Microsoft and Google platforms.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

Additional Information:
Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Recruiting Start Date:

Job Posting Title:
Executive Assistant

Brown Arts Institute

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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