Brown University — Events & Communications Coordinator, Saxena Center
Filed in Administrative, Professional on February 3, 2023
Job Description:
The Saxena Center for Contemporary South Asia is currently seeking a motivated and dynamic Events and Communications Coordinator to join its operations. Reporting to the Saxena Center Program Manager, the Events and Communications Coordinator takes primary responsibility for events and communications production for the Saxena Center, coordinating and connecting with relevant departments and community partners as appropriate to elevate the profile of the Center.
In collaboration with the Program Manager, the Events and Communications Coordinator creates a strategic plan for Center communications for digital platforms and print publications, with a focus on a digital-first communications strategy, including the Center’s annual report, three websites, and all social media platforms. This position designs, produces, and distributes digital content and graphics for social media campaigns, events, reports, and center marketing as needed.
This position coordinates the Saxena Center’s 50+ annual events, managing all aspects of event production including communication and coordination with guest speakers upon acceptance of invitation, creation and distribution of marketing materials, coordination with faculty hosts, day of logistics, follow-up, payments, and tracking event metrics. The Events & Communications Coordinator is primary point person in arranging catering, media services, booking event spaces, and organizing faculty dinners. This position provides speakers with high level customer service in coordinating travel, visa procurement, and processing complex international payments.
The Events & Communications Coordinator provides onsite support and shares recommendations to event organizers, leading them from idea through event production that reaches the strategic goals of the host and Center. This position collects metrics on events and communications campaigns to inform the strategic planning and resource allocations of the center.
The position supports day-to-day operations within the center and manages special projects as assigned by the Director and Assistant Director. This position is responsible for hiring, training, and supervising student workers for event and communications functions.
Education and Experience
- Bachelor’s Degree or equivalent combination of skills and experience, plus 2-3 years’ administrative experience, preferably in a university or similar setting.
- Experience maintaining websites and updating online content preferred.
Qualifications
- Excellent prioritizing skills to manage the needs of multiple constituents.
- Strong technical aptitude and willingness to learn new software, programs, and skills as needed.
- Confidence troubleshooting technology (A/V set up, laptops, phone apps, etc.)
- Flexibility to shift gears as priorities change and needs arise.
- Self-motivated, proactive, team player, who can maintain positive working relationships.
- Strong internet skills and expertise in G-Suite.
- Strong attention to detail and organizational skills.
- Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
Please include a cover letter and resume with your application.
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
All offers of employment are contingent upon successful completion of a background check and education verification satisfactory to Brown.
Recruiting Start Date:
2023-01-16-08:00
Job Posting Title:
Events & Communications Coordinator, Saxena Center
Department:
Watson Institute for International and Public Affairs
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Fixed Term (Fixed Term)
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Classification:
Onsite
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
