Brown University — Administrative Manager

Job Description:

This position provides leadership, direction, and administration of day-to-day operations for the Brown Center for Longitudinal Medical Outpatient Research (COLMR). The Administrative Manager supervises staff for supporting the research and educational functions of the Center and works with COLMR Executive Leadership to develop organizational infrastructure, standard operating procedures, and policies for supporting overall operational efficiency. The Administrative Manager manages operating and grant accounts, oversees the development and coordination of grant proposals, and coordinates human resource operations for COLMR faculty, staff, and trainees. This position works with COLMR Executive Leadership to develop COLMR’s branding efforts, communications, and event planning. The Administrative Manager works with faculty, staff, and senior level executives at Brown, long term care facilities affiliated with COLMR, Brown affiliated Hospitals, as well as regional and national strategic partners, to build and maintain effective relationships to ensure operational effectiveness. The Administrative Manager works with COLMR Executive Leadership to identify personnel, facility, and resource needs and participate in long-term planning for COLMR.

This is a fixed term position with a current end date of 12/31/2025 which may be extended based upon available funding.


Education and Experience

  • Bachelor’s degree required (Master’s degree preferred);
  • Health care or biomedical research experience is preferred;
  • Plus 3-5 years’ experience with managing high volume of workflow in a highly collaborative setting;
  • Experience working with corporate and/or government funding agencies preferred;
  • Experience in pre- and post-award grant management preferred;
  • Or, equivalent combination of education and experience.

Job Competencies:

  • Excellent organizational, project, and process management skills; ability to prioritize and work on multiple projects.
  • Excellent written and verbal communication skills; experience working with diverse populations.
  • Highly proficient computer skills, including word processing, spreadsheet, database, project management, and communication/collaboration apps.
  •  Commitment to meeting deadlines and delivering work with high standards
  • Ability to work independently as well as collaboratively.
  •  Positive and energetic approach to work.
  • Familiarity with granting agency (e.g., NIH and private foundation) requirements and grant submission process.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.
  • Ability to communicate effectively with community stakeholders, such as LTCF residents and/or families.


Recruiting Start Date:

Job Posting Title:
Administrative Manager

Office of the Dean of Medicine & Biological Sciences

Grade 10

Worker Type:

Worker Sub-Type:
Fixed Term (Fixed Term)

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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