Brown University — Financial Services Coordinator (Gift Processor)

Job Description:

The Financial Services Coordinator-Gift Processor is responsible for the accurate and timely recording of all incoming University receipts from an extensive variety of sources on the University cashiering system and as necessary, non-integrated subsystems, with particular emphasis on University gifts.

They also process over-the-counter departmental deposits for University departments, distribute reimbursement for petty cash and travel expenses, prepare daily bank deposits and provide back-up support to other team members.

Major Responsibilities:

  • Process receipt of all payments from a variety of sources for students and borrowers, including Bear Bucks accounts, application of outside scholarships, alternative loans, parent tuition benefits, payments through prepaid savings plans, third party billed scholarships and student and employee loan payments, determine the purpose and appropriate application of said payments utilizing University subsystems (i.e. Banner, SAL-NET, Atrium, Workday, etc.)
  • Financial Services Coordinators must maintain a comprehensive understanding of the University Chart of Accounts in order to review and confirm accuracy of accounting details provided by originating departments on deposit forms.  Assist with educating departments on appropriate worktags, University Cash Handling Policies and chart of account resources.
  • Process receipt of departmental deposits made over the counter and directly to the University bank
  • Responsible for all aspects of processing of gift receipts from alumni/ae, corporations, foundations, philanthropic organizations, students, families and friends to the University via various payment receipt methods.
  • Research unidentified payments; communicate with vendors and departments to identify the proper application.
  • Serve as the first line of contact to the cashier office at the cashier window; Review and respond to questions and inquiries directed to departmental email and phone.
  • Act as armored car vendor liaison, Provide petty cash and travel and business reimbursements according to University policies and procedures. and place cash order requests to University bank money roomMaintain internal filing system; manage record retention by organizing shipments to offsite storage
  • Assist with projects as needed, including but not exclusive of, documented policies and procedures, cashier office website updates, and office communications.
  • Other related duties as assigned

Job Qualifications

Associate Degree or equivalent combination of education and experience with cashiering, accounting, and/or bank teller experience

Job Competencies:

  • Excellent customer relations, previous customer service experience, and verbal/written communication skills to interact with a varied customer base and contacts with outside entities.
  • Aptitude for working with numbers – some previous accounting/bookkeeping experience helpful
  • Strong organizational and time-management skills.
  • Ability to shift focus quickly; must be detail oriented.
  • Ability to handle and complete multiple projects concurrently.
  • Ability to work as part of a team, and independently.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
  • Ability to learn new systems and devices quickly and adapt to rapid changing technologies
  • Knowledge of cash handling and security regulations and procedures.

Background Checks
All offers of employment are contingent upon successful completion of a criminal background check.

Recruiting Start Date:

Job Posting Title:
Financial Services Coordinator (Gift Processor)

Financial Services

Grade 7

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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