Brown University — Executive Assistant

Job Description:

This position is responsible for providing critical, high level administrative support to the Senior Associate Dean for Biology Education and Senior Associate Dean for the Program in Biology. This position will manage both Dean’s complex calendars and scheduling, coordinate meeting preparations and travel arrangements, create PowerPoint presentations, edit and write correspondence, participate with special projects, and answer and place phone calls as needed. Timely ongoing management of the electronic and paper file system. Proactively and perceptively organize the Dean’s schedules and calendar often involving highly sensitive/confidential matters. Serves as the first point of contact for both Deans. Also processes and tracks financial transactions, including account reconciliations, check requests, interdepartmental invoices, professional service agreements, and expense reports.


Education and Experience:

  • Bachelors degree plus 1-2 years’ experience or Associates Degree plus 3 years’ experience
  • Senior level executive administrative support experience preferred.
  • Experience in a university setting preferred.
  • And/or equivalent combination of education and experience.

Job Competencies:

  • Excellent computer skills, including fluency with Microsoft Office suite and Google Workspace.
  • Proficiency with Zoom, WebEx, and other virtual video conference platforms.
  • Highly effective oral and written communication skills with the ability to effectively deal with a diverse population.
  • Ability to maintain the strictest confidentiality
  • Basic math skills to prepare/assist in preparing budgets and other financial documents. Intermediate bookkeeping experience preferred.
  • Excellent planning, management and organizational skills.
  • Analytical skills
  • Initiative and judgment to independently problem solve and prioritize.
  • Ability to work independently but also be a strong team player when the situation warrants.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

Background and education check required.

Recruiting Start Date:

Job Posting Title:
Executive Assistant

Office of the Dean of Medicine & Biological Sciences

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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