Brown University — Staff Accountant

Job Description:

The Hybrid-eligible Staff Accountant will be one of the primary reviewers and approvers of the journal entries in the financial system. This will involve the review and approval of departmental journal transactions, and journal integrations that are submitted to the general ledger to ensure accuracy and data integrity.  This position is also jointly responsible for monitoring the controller’s office email in-box and resolving and answering questions on journal entries and related accounting. The Staff Accountant also advises departments on proper worktag usage and Controller’s Office policies and procedures. On a monthly basis, the position will reconcile select ledger accounts and, as needed, and work with others within the University to resolve issues.

The position will monitor data integrity of integrations, correcting suspense, and assist in identifying solutions for future improvements.  The position will assist in processing monthly electronic entries to correct accounting specific to payroll (as needed). The Staff Accountant also advises departments on payroll accounting adjustments and adjustments to fringe benefit and collaborates with the Office of Sponsored Programs, Workday Programs and Payroll needed.

The position will also support the Controller’s office and maintain the list of service centers as well as review of the service center rates.  They will provide oversight and guidance relating to the Service Center Policy and Manual.

Major Responsibility:   Review journal transactions, payroll accounting adjustments and assist department users by providing accounting support

Supporting Actions include:      

  • Review and approve journal entries that are submitted to Workday via Salesforce and integrations that require central office approval; ensure accuracy and data integrity of the journal entry.  Correct journals as needed, which may include working with the Workday integrations team to correct / fix the journal entries.
  • Serve as one of the primary contacts including monitoring and responding promptly to emails, voice mail and requests that come in through the Accounting general email, while providing excellent customer service.

Major Responsibility:  Data integrity, reconciliation of ledger accounts, account analysis and bank reconciliation

Supporting Actions include:      

  • Monitor data integrity of integrations, correcting suspense, and implement solutions for future improvements.
  • Ensure accuracy and integrity of the general ledger by correcting erroneous worktag combinations and finding the root cause of the error.

Major Responsibility:     Monthly and Annual Close and special projects  

Supporting Actions include:      

  • Support the monthly close process by working with others within the Controller’s office. Ensuring all monthly integrations have processed and close the applicable areas within Workday as designed.   Serve as one of the primary to start to run the monthly Workday allocations, to ensure timely closing of activity on a monthly basis.
  • On an annual basis support the annual close at the direction of the Associate Controller and Controller. Assist the accounting team in recording annual close entries as instructed.

Major Responsibility: Service Centers 

Supporting Actions include:      

  •  Maintain a current and accurate list of approved service centers at the University.
  • Coordinate the annual process to request service center rate calculations.

Education and Experience

  • Bachelor’s  degree or equivalent combination of education and experience (accounting degree preferred)
  • 2-4 years of accounting experience in US GAAP accounting, preferably at a college or not-for-profit
  • Strong accounting knowledge, analytical, research, and exceptional verbal and written communication skills required
  • Understanding of US GAAP and not-for-profit accounting.
  • Experience with general ledger and enterprise financial systems

Job Competencies

  • Ability to work independently and be a team player, be self-motivated and flexible, and have a strong work ethic.
  • Strong excel skills and analytical skills
  • Detail oriented, motivated, and organized, flexible and able to manage multiple priorities
  • Excellent verbal and written communication skills
  • Good presentation skills and ability to communicate with various audiences
  • Excellent organizational skills, ability to meet deadlines
  • This position requires a strong commitment to promoting diversity and inclusion in the Finance Division.

Background Checks: Criminal and Education Verification

Recruiting Start Date:

Job Posting Title:
Staff Accountant

Office of the Controller

Grade 9

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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