Brown University — Project Coordinator

Job Description
It is an especially exciting time at Brown University and the School of Engineering where together, we are leading efforts to enhance academic excellence through innovative education and increased interdisciplinary research to address complex societal challenges. We have an excellent opportunity for a Project Coordinator to join our dynamic team and mission-driven organization to help us shape a community that is essential for educating and preparing future engineers.

Position Purpose
The Project Coordinator supports research activities in the research lab, the Fluids Testing Facility, and with research collaborators both at Brown and at other institutions. The incumbent will support the principal investigator (PI) and the research group in executing research activities and in managing laboratory and facility operations. The primary responsibilities involve supporting the PI in the managing of research awards, including managing project deadlines, creating and distributing reports to sponsors and deliverables according to award and project schedules, and assisting with budget oversight. The incumbent will support the creation, editing, formatting, and proofreading of documents, which can include project reports, research manuscripts, presentations, and conference abstracts. The Project Coordinator will work with School of Engineering technical, administrative, and lab staff and students to coordinate purchasing materials, supplies and equipment. The incumbent will also assist with lab personnel management such as overseeing appointments, onboarding, travel plans, safety training, and compliance with human resource activities.

This is a three-year, fixed term, position that is available for extension contingent upon the continued availability of funding.

Education and Experience

  • Bachelor’s degree required.
  • A minimum of 2 to 4 years of experience working in an organization that includes multiple parties and experience in financial operations.
  • Experience in working in a scientific environment preferred.
  • Experience in higher education and/or research administration preferred.

Job Competencies
Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully.

  • Strong organizational and interpersonal skills with demonstrated ability to manage multiple tasks, set priorities, and meet deadlines.
  • Initiative, judgment and time management skills to independently problem solve and prioritize workload in a fast-paced environment while maintaining careful attention to detail.
  • Excellent oral and written communication skills, including the ability to communicate effectively with all constituents, both internal and external, emphasizing tact and diplomacy.
  • Excellent skills and experience with various computer software including Microsoft Office (Word and PowerPoint) Google Office (Gmail, GDocs, GSheets), Adobe Acrobat, Illustrator (preferred).
  • Internet competencies – Internet searches, updating Drupal-based websites.
  • Detail orientated with a high level of accuracy.
  • Ability to maintain confidence and discretion in sensitive financial and personnel matters related to laboratory activities.
  • Ability to work and interact with various levels of personnel and communicate effectively, independently, and in a team environment.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon successful completion of a background check and education verification.

In order to achieve near-universal vaccination, Brown University is requiring all employees to receive the final dose of the COVID-19 vaccine. All newly hired staff at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. For more information, please visit University Human Resources.

Recruiting Start Date:

Job Posting Title:
Project Coordinator

School of Engineering

Grade 9

Worker Type:

Worker Sub-Type:
Fixed Term (Fixed Term)

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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