Brown University — Library Technical Assistant II–OUL-Mail Room

Job Description:

Library Technical Assistant II-OUL-Mail Room

The Library is seeking applications for the position of Library Technical Assistant II Mail Room to work in the Library Facilities department.  The successful candidate will be responsible for performing skilled tasks in the Library Facilities department in support of the Library’s mission.  Pick up and delivers mail and other materials for the University Library and insures their proper dispatch.  Receives, stores and disperses library supply and equipment as required.  Performs duties related to the Library mail and supply rooms. Interacts in a courteous and helpful manner in performing the job. This is a full-time position working Monday – Friday, as a member of the Library’s bargaining unit staff.

Typical Duties and Responsibilities

  • Drives delivery vehicles to transport all incoming and outgoing library materials, supplies and equipment.
  • Transports materials in a timely manner.
  • Properly handles and secures articles within vehicles to prevent materials from being damaged during transport.
  • Assures security of vehicles and their contents at all times.
  • Operates delivery vehicles properly and safely while observing all state laws, local ordinances, and policies of the University.
  • Observes all safety and security policies and procedures of the department
  • Reports all emergencies, including accidents involving Library vehicles, to immediate supervisor.
  • Responsible for scheduling maintenance and periodic checkups for Library delivery vehicles.
  • Delivers and picks up vehicles for periodic scheduled service.
  • Checks safety of delivery vehicles including tire inflation, mirrors, wiper blades, and lights.
  • Maintains proper gas and oil levels in vehicles assigned to drive.
  • Reports all malfunctions of delivery vehicles to supervisor immediately.
  • Collects bins and book trucks, and loads and transports them via Library vehicles to insure next-day delivery of Library collections to and from all Library locations.
  • Lifts, pushes, and pulls heavy loads on a regular basis.  This includes transporting heavily loaded book trucks, moving heavy packages, and arranging stock from cartons to shelves. *
  • Assures security, orderliness and cleanliness of all receiving, storage and stockroom areas within scope of responsibility.  Assures proper storage of all materials at all times
  • Observes proper receiving procedures.  This includes checking quantities against purchasing requisitions and refusing deliveries which do not meet established criteria.
  • Resolves any discrepancies in deliveries and immediately informs supervisor of those discrepancies that cannot be resolved.
  • Receives, sorts and delivers incoming and inter-office mail shipments.
  • Delivers materials to appropriate departments.
  • Packs and prepares outgoing mail shipments and keeps log of outgoing mail.
  • Fills supply requests from library inventory.
  • Assembles and/or moves library furniture and equipment as required. *
  • Assists in taking library business and facilities inventory as required.
  • Oversees the day -to- day operation of the Rockefeller loading dock and mail room areas. This includes maintaining continuous coverage for shipping and receiving while maintaining security by restricting access through the Rockefeller mail room during business hours.
  • Trains, schedules workflow and directs student assistants.
  • Trains and provides assistance to co-workers.
  • Performs related duties as required.

Minimum Qualifications

  • Graduate from high school or equivalent, and two years post-secondary education or equivalent experience
  • Ability to read and write English
  • Accuracy in counting, weighing and recording data.
  • Ability to function as an effective member of a team
  • Excellent communication and customer relation skills
  • Possess a willingness and ability to support a diverse and inclusive campus community.
  • Must possess and maintain a valid US State issued motor vehicle operators’ license.
  • Experience driving a box or similar size truck preferred.
  • Physical strength and stamina for prolonged standing, lifting and carrying heavy library materials.
  • Ability to bend and stoop.

* A three tier book truck empty weighs approximately 62 pounds.  A three tier single-sided book truck fully loaded weighs approximately 287 pounds. A three tier double-sided book truck fully loaded weighs approximately 485 pounds. Boxes can weigh up to 50 pounds.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown.

Library Union position which must be posted internally for 5 work days prior to posting for external candidates.

Recruiting Start Date:

Job Posting Title:
Library Technical Assistant II–OUL-Mail Room

University Library

Library Grades

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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