Brown University — Facilities & Event Operations Coordinator

Job Description:
Brown University Athletics is seeking candidates for the Facilities and Event Operations Coordinator position.  This role serves as a competition manager for assigned intercollegiate events and assists with oversight of varsity practices, special events, outside rentals, camps & clinics, tournaments and championships hosted by the Department of Athletics.  This position also assists athletic facilities & operations staff with day-to-day facilities & operations duties, including facility scheduling, maintenance, event set-up/breakdown and projects.

Job duties and responsibilities include, but are not limited to:

  • Manage and supervise Brown University intercollegiate athletic events for assigned sports including oversight and supervision of event staff, scorers’ table/press box (PA, scoreboard, clock, etc.).
  • Assist with scheduling and securing facility rentals (within the University as well as outside groups) for the purpose of reaching target revenue.
  • Manage athletic operations interns including hiring and overseeing work schedules
  • Manage and maintain an inventory of athletic facility equipment and furniture.

Entry into the candidate pool requires the following:


  • Strong planning and organizational skills with demonstrated ability to manage multiple tasks, set priorities, and meet deadlines.
  • Demonstrated ability to utilize computer software and other requisite programs.
  • Proficient in a variety of software (Scoreboard, Video, etc.).
  • Strong interpersonal skills and excellent written and oral communication skills.
  • Ability to demonstrate a strong client service orientation; should be extremely customer focused on both internal and external customers and enjoy working with people from diverse backgrounds.
  • Must be flexible with a high sense of accountability and responsibility.
  • Willingness to be available on weekends or evenings when/if necessary.
  • Possess a willingness and ability to support a diverse and inclusive environment.
  • Must be physically able to lift and carry up to 50 pounds.
  • Knowledge and understanding of, and commitment to compliance with, NCAA, ECAC, Ivy and University rules and regulations in regard to operations.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.


  • Bachelor’s degree, or equivalent combination of education and experience.


  • Minimum of one (1) to three (3) years’ experience in athletic administration preferably in facilities management, event management, or similar operations capacity.

All division employees are required to demonstrate exemplary ethical conduct and conformance to NCAA rules and regulations; the duties of the position are to be performed in compliance with all NCAA and Ivy League rules and regulations; and any rules violations on behalf of themselves or any knowledge of violations within the division are to be reported to the appropriate parties.  Employees in coaching positions are required to pass the NCAA Coaches Certification Test, maintain current AED/CPR & First Aid certification (certification is available at no cost through the Division), and attend all required divisional and/or NCAA training/education programs.

Background Check – Criminal, Education, DMV

All offers of employment are contingent upon successful completion of a background check and education verification satisfactory to Brown.

Recruiting Start Date:

Job Posting Title:
Facilities & Event Operations Coordinator

Athletics & Physical Education

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

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