Brown University — Administrative & Financial Coordinator

Job Description:

The Administrative and Financial Coordinator provides payroll support for approximately 650 undergraduate student teaching and research assistants in the Department of Computer Science and will train and provide work direction for two support staff in the payroll team. The incumbent is relied upon to research, analyze and resolve student payroll issues that arise and to make effective use of the team’s time.

The Administrative and Financial Coordinator will also provide day-to-day administrative support for numerous faculty in the Department. This includes tracking financial paperwork such as purchase orders and faculty travel reports, and liaising with internal offices. Responsibilities include: submitting timely reimbursements for faculty, undergraduate and graduate students; processing purchase requisitions; coordinating and tracking Professional Service Agreements and providing meeting coordination as needed.

Additional duties include providing high level assistance to the Director of Graduate Studies and Department Manager with the Master’s in Computer Science program. The incumbent will assist with recruitment and orientation, track student progress and be the first point of contact for student enquiries.

Education and Experience:

  • Associate’s degree with 3 years related experience, or equivalent combination of experience and education.
  • Experience working in academic institutions is preferred.
  • Excellent interpersonal, verbal and written communication skills.
  • Customer-focused, customer service oriented.
  • Excellent attention to detail.
  • Excellent administrative and organization skills.
  • Initiative and ability to work with minimum supervision and as a member of a team.
  • Ability to multitask and prioritize workload.
  • Proficiency in office software, including: Microsoft Office, Microsoft Excel, Acrobat, Zoom and Google platforms.
  • Proficiency with Banner and the Graduate School Information Management tool and Slate once trained in these tools.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Administrative & Financial Coordinator

Department of Computer Science

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

Apply Now:—Financial-Coordinator_REQ183426