Brown University — Administrative Coordinator

Job Description:

Brown Theoretical Physics Center (BTPC) and Brown Center for Fundamental Physics (CFPU) supports faculty research teams bridging the various subfields of physics within the Physics Department, as well as crossing departmental boundaries with other physical science departments. The Centers house postdoctoral associates and also provide physical space and scientific programs that will encourage informal interactions that often lead to unexpected breakthroughs.

The Administrative Coordinator provides high level administrative support to the Directors of the BTCP and CFPU.  This includes high-level, direct support with calendar management, event planning and management, communications and liaising with internal offices.   The incumbent will also assist with the financial, administrative, and human resource operations for the two interdisciplinary scholarly and research centers.

There is the possibility of continuation after 06/30/2024 (dependent upon funding).

Education and Experience

  • Associates degree and at least 3 years of administrative experience, or the equivalent combination of education and experience.
  • Experience providing administrative support in an academic setting is preferred.
  • Must be strongly proficient in Microsoft Office/Google Suite softwares (Word), spreadsheet applications (Excel), presentations (PowerPoint), and in moving material among these various applications, including documents and files in PDF format.
  • Excellent interpersonal, written, and oral communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to manage competing priorities and meet deadlines
  • Knowledge of updating and maintaining websites or a willingness to learn.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Administrative Coordinator

Department of Physics

Grade 8

Worker Type:

Worker Sub-Type:
Fixed Term (Fixed Term)

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

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