Brown University — Remote Activities Coordinator, Pre-College Student Life

Job Description:

ABOUT US:
The Division of Pre-College and Undergraduate Programs is dedicated to ensuring a supportive, challenging, inclusive, and developmentally appropriate learning environment for the approximately 4,000 online pre-college students who hail from all 50 states in the U.S. and over 70 countries.

A leader in the field of higher education institutions that provide rigorous academic opportunities to students, Brown University’s Pre-College Programs offer high school students (14-18 years old) an opportunity to study a wide range of liberal arts subjects that reflect the breadth of Brown’s undergraduate Open Curriculum while strengthening their connection to a robust community of peer scholars from around the world. Students develop personal and social skills that are critical to success in the college setting and get a feel for what college life is like – the responsibility, the freedom, and the new friendships. Students enroll in programs with courses that vary in length (1, 2, 3, 4, and 7 weeks) offered online. More information about the programs can be found at https://precollege.brown.edu.

GENERAL POSITION DESCRIPTION:
Remote Activities Coordinators serve as a vital member of the Pre-College Student Life team within the Division of Pre-College and Undergraduate Programs. This role is dedicated to ensuring a supportive, challenging, inclusive, and equitable learning environment for adolescents from all over the world who attend Brown University Pre-College online programs over the course of the summer. The online programs are also available for Brown University Pre-College students who are studying on-campus to join throughout the summer. Remote Activities Coordinators contribute to these goals by fostering the growth and development of seasonal staff and Pre-College students. Remote Activities Coordinators will provide support to seasonal staff Program Assistants who facilitate some online programs, prepare educational virtual lessons, facilitate webinars around college access and success, support the logistics and operations of all online Student Life programs, and respond to student and family concerns with a high level of customer service.

This position will work remotely and it is an expectation that the person in this position has the ability to call into multiple Zoom video calls weekly. Staff will attend a virtual multi-day training via Zoom to prepare them for their role.

PRIMARY RESPONSIBILITIES:
Contribute to Pre-College student development by coordinating and facilitating virtual events/activities:

  • Create, coordinate, and lead virtual webinars, workshops, and social gatherings for Pre-College Students.
  • Participate in panel events as both moderator and panelist depending on the content area.
  • Oversee the logistics of virtual event creation, registration processes, and related communication with staff, students, and families.
  • Offer office-hours to provide guidance and mentorship for Pre-College students.
  • Create, adapt, revise, and execute lesson plans and prepare any necessary materials for online programs.
  • Support student holistic growth and well-being by:
    • learning about and understand the Pre-College Programs in which the students are enrolled in order to better support their success in and out of the classroom;
    • promoting a welcoming, safe, and inclusive online environment;
    • serving as a mentor and resource regarding policies and procedures;
    • enforcing policies as needed;
    • referring students to appropriate resources as needed;
    • report unsafe, inappropriate, and/or concerning behavior of students to the appropriate professional staff member(s).

Support staff development and retention

  • In collaboration with the on-campus Student Life Manager, assign mentor groups and other online programs to seasonal staff members.
  • Provide support to Program Assistants, including, but not limited to:
    • Delegating tasks and sharing information with appropriate staff.
    • Holding occasional one-on-one meetings with assigned seasonal staff to provide guidance in their roles, developmental support, and accountability conversations.
    • Addressing staff conduct behaviors.
    • Referring staff to appropriate resources as needed.
    • Enforcing Pre-College Program policies and procedures for seasonal staff.
    • Reporting unsafe, inappropriate, and/or concerning behavior by seasonal staff to appropriate professional staff members.
  • Participate in asynchronous and synchronous training to understand the programs and how you will be supporting online Pre-College students.
    • Attend and participate in training sessions.
      • No outside commitments are allowed during the training period which runs from June 5 to June 9, 2023.
      • Staff training will be approximately 40 hours across these dates.
    • Support seasonal staff training by:
      • Facilitating training sessions for Program Assistants in collaboration with professional staff.
      • Supporting professional staff with communication to seasonal staff, logistical needs, and other needs as they arise.

Support Pre-College Student Life operations

  • Respond to inquiries quickly, thoroughly, and productively to ensure students and their families continue to have confidence and comfort in the program’s ability to support them toward successful completion. Refer escalated inquiries to the appropriate supervisor in a timely manner, as needed.
  • Attend weekly staff meetings.
  • Meet with supervisor for weekly one-on-one.
  • Complete administrative paperwork in a timely and efficient manner, and in accordance with all relevant procedures and deadlines.
  • Assist with departmental benchmarking and assessment processes and participate in debrief meetings/evaluations at the conclusion of your employment.
  • On weeks when Pre-College students are not in session, staff will be required to work completing various tasks for the summer programs.
  • Complete other duties as assigned, as the summer is a fast-paced and dynamic work environment.
  • Work evenings and weekends, schedule typically provided in advance.

This description reflects assignment of essential functions; it does not prescribe nor restrict the specific tasks that may be assigned.

LEARNING OUTCOMES:

  • Enhance critical and reflective thinking skills
  • Infuse social justice into the creation and implementation of virtual programs
  • Increase interpersonal competence through the development of meaningful relationships
  • Work cooperatively and collaboratively with others, including people different from self
  • Build strong work ethic and sense of responsibility
  • Encourage and facilitate the civic engagement of others
  • Guide and assist staff in setting and pursuing individual goals
  • Engage in behaviors and contribute to environments that promote health and reduce risk

REQUIREMENTS:

  • Employment dates are June 5 – August 4, 2023.
  • Be enrolled in a graduate program or have completed a graduate degree within the last six months, or have an equivalent combination of education and experience.
  • Have no other obligations for the duration of the employment dates including, but not limited to employment, internship, or academic course (unless directly connected to this position and you have received prior approval from the Assistant Director for Staff Development, Pre-College Student Life).
  • Remote staff must have a computer and stable internet connection capable of supporting high quality zoom calls and presentations.
  • In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work and must also receive a COVID-19 booster within thirty (30) days of becoming eligible unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site.
  • Evening and weekend work expected. A typical week will be 40 hours of work, however, the numbers of hours per week will fluctuate based on community needs.
  • Abide by all staff policies throughout your contract dates.
  • Maintain confidentiality regarding all student information.
  • Detect, determine, perceive, assess, and synthesize information.
  • Demonstrate strong customer service skills, organizational skills, and ability to manage multiple tasks effectively.
  • Demonstrate the ability to work collaboratively with a diverse staff and student body.
  • Demonstrate cultural competence and inclusiveness; sensitivity to and understanding of diverse perspectives that students and staff bring to their work, including those of academic, socioeconomic, culture, race and ethnicity, gender, sexuality, and intersectional identities.
  • Identify, recognize, judge, observe, inspect, and assess facility needs.
  • Communicate and exchange accurate information with students who have inquiries about their online student life experience.
  • Complete a successful criminal background check by the University. Finalists receive a conditional offer of employment pending this outcome.

COMPENSATION & BENEFITS:

  • $6,800.00 taxable stipend, paid bi-weekly and will be prorated in the instance of early departure.
  • Permitted four vacation days with prior approval by supervisor.

TERMS
The Remote Activities Coordinator positions with Brown University are at-will positions, which means that either the University or the Remote Activities Coordinator may discontinue employment at any time and for any reason, prior to the conclusion of the Program. In the event of termination, the Remote Activities Coordinator will receive a prorated share of the agreed upon stipend amount offered in exchange for the services provided.

Recruiting Start Date:
2022-11-22-08:00

Job Posting Title:
Remote Activities Coordinator, Pre-College Student Life

Department:
Pre-College & Undergraduate Programs

Grade:
Ungraded Staff

Worker Type:
Employee

Worker Sub-Type:
Seasonal/Intermittent (Fixed Term) (Seasonal)

Time Type:
Full time

Scheduled Weekly Hours:
0

Position Classification:
Remote Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

Apply Now: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/Remote-Activities-Coordinator–Pre-College-Student-Life_REQ183537

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