Brown University — Paralegal / Senior Paralegal

Job Description:

Position Summary
Reflecting the wide variety of functions performed by the Office of the General Counsel (OGC) and the dynamic nature of the university environment, the duties of this position involve both traditional paralegal activities and non-traditional, creative and technical activities. The successful candidate will be an integral member of the Office of the General Counsel legal team and will be able to perform both types of activities at a high level. The ideal candidate for this position is organized, professional, responsible, detail-oriented and proactive. This individual must be able to work collegially and collaboratively within the OGC and with other University offices.

This is a split graded job posting (Grade 9/Grade 10). Candidates will be considered based upon education and experience in meeting the qualifications.

Major Responsibilities:
-Support the Office of General Counsel (OGC) by providing varied traditional paralegal activities.

Supporting Actions: 

  • Providing expert paralegal and administrative support through assisting with significant corporate, real estate, and other transactional matters, including preparing initial drafts of contracts and other legal documents;
  • Assisting with  document production that involves analyzing, cataloging, and copying correspondence, policies, and other exhibit items;
  • Researching legal issues;
  • Performing computer assisted legal research, using Westlaw and PACER;
  • Assisting with compilation of materials and response to administrative complaints filed with government agencies (e.g., HHS, Agency OIGs, NSF, DOE, OCR, RISOS);
  • Conducting routine and specific legal and factual information research and related data compilation, as directed by attorneys;
  • Performing preliminary document review of contracts and settlement agreements; and
  • Drafting, filing and managing various licenses and other business entity documents with local, state and federal agencies.

-Support Brown’s ambitious and exciting initiative to grow its research enterprise, and to double university research in the next five to seven years by working closely with the attorneys  responsible for advising the university’s research enterprise and capital planning on all matters related to research and its growth at Brown.

Supporting Actions:

  • Assisting with complex regulatory review and analysis;
  • Managing and supporting negotiations regarding research agreements, collaborations, and infrastructure; and
  • Working with stakeholder clients throughout the university—such as Office of Vice President for Research, The Warren Alpert Medical School, and the School of Public Health—to advance Brown’s research mission and goals; and the Finance and Administration units to achieve Brown’s corporate responsibilities and obligations.

-Perform non-traditional, creative and technical activities in support of the outreach activities of the Office of General Counsel.

Supporting Actions:  

  • Preparing presentations, slideshows, newsletters, and other educational materials in connection with seminars and training sessions conducted by the OGC attorneys;
  • Assisting in the delivery of OGC workshops and training programs;
  • Designing, creating and editing the OGC website and other online resources, portals, checklists, templates, and tools for use and reference by the campus community; and
  • Performing a variety of other projects as assigned.

Support OGC attorneys on student and campus life matters.   

Supporting Actions:

  • Drafting and review routine releases, waivers, and consents for specific activities;
  • Assisting with compliance relating to FERPA, CLERY, and other statutory and regulatory matters affecting students;
  • Assisting with reviewing and responding to requests for student records;
  • Updating and advising on University policies and procedures affecting students; and
  • Filing necessary reports with the Rhode Island Secretary of State’s Office and other regulatory agencies.

-Provide OGC with other support as assigned.     

Supporting Actions: Assisting OGC attorneys with special projects as requested.

Required Qualifications:
Grade 9: Bachelor’s degree with 3-5 years of experience; certificate program in paralegal studies preferred with a financial services or corporate background or an equivalent combination of education and experience required.

Grade 10: Bachelor’s degree with 5-7 years of paralegal experience with a financial services or corporate background, or an equivalent combination of education and experience required, working in a law firm or in-house.

Regulatory experience considered a plus. Notary Public certification required or individual to become certified within six months of appointment. experience; certificate program in paralegal studies preferred.

Job Competencies

  • Excellent computer knowledge and working knowledge of Microsoft Office Suite, Excel, and Adobe Acrobat Professional.
  • Preference for knowledge of presentation software programs such as PowerPoint and/or Prezi.
  • Proficiency with Westlaw and PACER.
  • Strong communication, planning, and organization abilities;
  • Strong research, analytical, critical thinking, and report-generating skills;
  • Thorough knowledge of legal research techniques;
  • Attention to detail and accuracy;
  • Ability to maintain strict confidentiality;
  • Demonstrated teamwork and collegiality.
  • Demonstrated commitment to diversity and inclusion as well as an understanding of the contributions a diverse workforce brings to the workplace

Required Background Screening for Desired Candidate
Criminal and education

Please include a cover letter when submitting an application.

Recruiting Start Date:

Job Posting Title:
Paralegal/Senior Paralegal

Office of the Vice President and General Counsel

Grade 10

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characterristic protected under applicable law, in the administration of its policies, programs, and activities.

Apply Now: