Brown University — Grants and Financial Coordinator / Specialist

Job Description
The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Grants and Financial Specialist. Applicant qualifications will determine the grade to be filled.

Grants and Financial Coordinator (Grade 8):
The Grants and Financial Coordinator provides administrative pre/post award and financial services to the Department Manager, Chair, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). Coordinates the preparation and review of new and continuing grant proposals for assigned faculty submissions using InfoEd/Coeus grant management system and sponsor submission portals. Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Also, monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and department managers.   Effectively communicates award and financial policies to students, faculty, and staff.  Uses Workday Financials to assist Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center manager.  This position handles confidential information and is expected to maintain and secure privacy.

Education and Experience:

  • Bachelor’s degree or equivalent combination of education/experience.  A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
  • 1-2 years of finance or grants experience preferred.

Job Competencies

  • Strong organizational, administrative, and time management skills
  • Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro.
  • Excellent math skills.
  • Flexible, service-oriented and resourceful.
  • Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.
  • File management skills.
  • Willingness and interest to continue learning.

Grants and Financial Specialist (Grade 9):
The Grants and Financial Specialist independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects.  This position provides high-level comprehensive pre- and post- award management, subcontract administration, and financial analysis.  This position is the administrative liaison between the Division/Department, OSP, collaborating institutions, sponsoring agencies and principal investigators (PIs).  The incumbent has a broad scope of responsibilities and is knowledgeable of research administration, including financial matters.

Education and Experience:

  • Bachelor’s degree with two (2) to four (4) years of experience in research administration or accounting/financial/budgeting experience, or equivalent combination of education and experience.  A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is preferred.
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system
  • Familiarity with eRA Commons, NSF Fastlane, and/or preferred
  • Higher-Education or non-profit work experience preferred

Job Competencies

  • Excellent financial analytical ability
  • Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities
  • Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred
  •  Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner
  • Strong organizational, administrative, time management and critical thinking skills
  • Ability to meet deadlines in a fast-paced, multi-faceted work environment
  • Flexible, service-oriented and resourceful
  • Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail
  • Ability to handle confidential information with discretion.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.

Background Check: Criminal and Education Verification

Recruiting Start Date:

Job Posting Title:
Grants and Financial Coordinator/Specialist

Department of Pathology and Laboratory Medicine

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

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