Brown University — Academic Programs Coordinator

Job Description:

Reporting to the director of academic programs and working closely with the Cogut Institute director and manager, the academic programs coordinator serves as a point of contact for faculty affiliated with the institute; the cohort of undergraduate, graduate, postdoctoral, and faculty fellows; academic departments and programs across the University; and prospective applicants.

The academic programs coordinator coordinates all aspects of internal and external fellow recruiting and selection, coordinates the selection process for funding applications, handles research account tracking and reimbursements for all fellows, provides support for the weekly fellows’ seminar, and coordinates all aspects of the institute’s curriculum.

The incumbent must be able to approach data with an intellectual awareness of the information’s impact on decision-making and build meaningful reports using University systems, spreadsheets, and database technology. Effective presentation skills help the institute synthesize data and move forward with the necessary planning.

The coordinator actively maintains knowledge of relevant University policies, institute guidelines, and technical systems to fulfill their responsibilities.

Education and Experience

  • Associate’s degree and at least 3 years related experience or the equivalent combination of education and work experience.
  • Experience in higher education, preferred.
  • Ability to think and act independently, and handle competing priorities.
  • Excellent oral and written communication skills.
  • Excellent interpersonal skills.
  • Familiarity with Banner, Cognos, Workday (financial coordinator), Interfolio, and Canvas  desirable or a willingness to learn.
  • Experience in processing and tracking reimbursements, preferred.
  • High-level computer and Microsoft Office/Google Suites skills required, experience with data software is a plus.
  • Experience with use and troubleshooting of A/V systems and office equipment (copiers, printers, computers).
  • Ability to maintain good working relationships with all levels within the University and external communities.
  • Possess a willingness and ability to work closely with all team members in a highly collaborative environment
  • Demonstrated commitment to supporting a community of diverse perspectives and cultures in an inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Academic Programs Coordinator

COGUT Institute for the Humanities

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

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