Yale University — Director of Operations and Finance for PRV Admin

Director of Operations and Finance for PRV Admin

University Job Title: Lead Administrator 3
Bargaining Unit: None – Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click here to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 2 Whitney Avenue
New Haven, CT 06510
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Accounting/ Financial, Administration, Financial
Total # of Hours to be Works: 37.5

Position Focus:
The Director of Operations and Finance (DOF) oversees the complication of the annual budget plan and manages a mix of restricted and unrestricted funds (endowment, gift, grant funds). The position has direct oversight of all transactions related to a portfolio of diverse resources for the Provost office and for departments reporting to a Vice Provost. The incumbent will manage business affairs and controls, unit facilities, and has oversight of assigned business office personnel. This role is responsible for interpreting and organizing complex data sets, leading initiatives to improve services, creating and filing standard operating procedures, and identifying opportunities for improving policy, process, and procedure.

Reporting to the Senior Director of Finance and Administration, Provost Office, the DOF will manage annual operating budgets for the Provost Administration planning unit with the support of an Office Administrator who will oversee labor planning and will also be included in provostial business affairs and controls, he/she/they will have oversight of unit facilities, non-faculty personnel, interdepartmental and community relations. Further, the role will help review and analyze the structure of assigned provostial endowments and discretionary accounts ensuring that proper accounting methods are used in recording all aspects of funding arrangements. In addition, the role will support the Sr. Director in financial supervision of an operations manager for the Other Academic Services Planning unit. He/she/they will work closely with development and gift accounting offices in ensuring gifts are recorded correctly and properly aligned to meet financial strategies.

Essential Duties:
1. Strategic Partner: Achievement of the organization’s mission and goals by working in close partnership with the organization leader, faculty, staff, students and service providers to develop and implement the organization’s strategy. Understands and monitors external and internal factors influencing the organization’s mission and goals. Plans for financial and non-financial resources required for the organization to achieve its goals. Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the organization’s process for strategic planning with key faculty and staff. 2. University Citizen: Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities. Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3. Financial Analyst and Advisor: Provides comprehensive financial information, analysis and advice to optimize use of the organization’s financial resources. Creates and updates long range financial plan(s), reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives. Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action as needed. 4. Risk Management Administrator: Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and the University. Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity. 5. Talent Manager and Developer: Ensures the organization employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensures that all organization staff participate in the University’s performance management and career development processes. Ensures the needs of the organization’s current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the organization. Assures that the organization follows appropriate School and University policies and procedures related to Human Resources. 6. Administrative Services Leader: Ensures efficient and effective completion of all administrative and financial services provided to the organization. Ensures high quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals. 7. May perform other duties as assigned.

Required Education and Experience:
Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role; or equivalent combination of education and experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization. Demonstrated success in developing people and organizations.

Required Skill/Ability 1:

Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills. Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.

Required Skill/Ability 2:

Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment. Ability to anticipate changes in the business environment and proactively manage change.

Required Skill/Ability 3:

Demonstrated ability to manager time and resources effectively, measure and monitor progress and redirect efforts as needed.

Required Skill/Ability 4:

Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Ability to negotiate skillfully with both internal and external constituents.

Required Skill/Ability 5:

Thorough working knowledge of accounting, financial reporting, and analysis preferred; fund accounting. Experience preparing budgets, forecasts, and financial plans; experience integrating multiple, complex pieces of financial information to identify themes, trends, and issues.

Preferred Education, Experience and Skills:

Drug Screen: No
Health Screening: No

Background Check Requirements:

COVID-19 Vaccine Requirement:
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1566405

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