Brown University — Program and Administrative Coordinator

Job Description:

The Native American and Indigenous Studies (NAIS) Initiative Program and Administrative Coordinator is responsible for planning and coordinating events and meetings on and off campus, managing outreach and communications (on-line platforms and event advertising), and day-to-day administrative tasks.

The incumbent will provide direct support to the Executive and Faculty Directors and NAIS Steering Committee to advance and support the teaching, scholarly, and service mission for Native American and Indigenous Studies (NAISI), coordinating the programming, administrative and communications components that enable NAISI staff, faculty, students, committees and working groups to achieve and maintain a high level of excellence in all administrative, teaching, scholarly, professional, and internal and external engagement endeavors. This position works collaboratively within NAISI and across campus units, as well as independently, and is a point of contact between faculty, students, administrators, and external guests and partners with whom NAISI interacts. This position also oversees logistics and office management processes for NAISI’s physical and virtual spaces, and interacts with vendors, undergraduate and graduate students, and adjunct instructors and involves a high degree of multi-tasking. Occasional evening and weekend work may be required.


  • Bachelor’s Degree, or an equivalent combination of education and experience supporting the skills needed for this position.
  • Minimum of 2 to 3 years of related administrative experience, preferably in a higher education setting, or an equivalent combination of education and work experience.
  • Familiarity with and experience working with tribal and/or Indigenous communities is preferred but not required.
  • A commitment to the program’s goals of supporting and engaging with students, faculty and tribal community members and the ability to collaborate with and mobilize others (staff, faculty, students) to achieve shared results.
  • Strong organizational, project management, communication and interpersonal skills, with a demonstrated aptitude for writing and for all aspects of written and oral communication.
  • A demonstrated willingness and ability to support and promote a diverse and inclusive campus community.
  • Strong organizational skills and the ability to work under pressure and multi-task effectively without supervision, setting priorities among multiple deadlines.
  • Ability to identify the need for and design efficient procedures for streamlining processes and dealing with challenging situations in a busy office.
  • Tactful handling of delicate and confidential situations, including the handling of confidential material received or originated by the office.
  • Ability to organize, prioritize, and complete projects and meet deadlines, as well as anticipate logistical problems and resolve issues quickly.
  • Extensive knowledge of Microsoft Office (Word, Excel, Power Point), Google Suite (Docs, Sheets, Slides, Forms, Calendar, etc.), and familiarity with social media platforms (such as Instagram and Facebook) and ability to learn Workday (if not already familiar).
  • Experience with Photoshop, PowerPoint, Banner, 25Live, web editing, and social media platforms a plus.
  • Must be a quick learner who is accountable, resourceful, and capable of multi-tasking under deadlines and competing priorities.
  • Excellent interpersonal skills to deal effectively with a diverse population of students, parents, staff, faculty, and administrators.
  • Flexibility and a willingness to work cooperatively to provide coverage of events and programmatic needs.

The Native American and Indigenous Studies office is located on the second floor of a building that is currently not equipped for handicap accessibility. Accommodations would be made for employees needing them.

This position may require occasional evening hours to help support evening events and require flexibility with scheduling as needed.

All offers of employment are contingent upon successful completion of a background check.

Recruiting Start Date:

Job Posting Title:
Program and Administrative Coordinator

Academic and Affiliate Offices

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

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