Brown University — Grants and Finance Coordinator

Job Description:

The Grants and Financial Coordinator provides pre/post award and financial services to the Faculty, Grad Students, and Researchers in the Department of Earth, Environmental, and Planetary Sciences (DEEPS). The coordinator assists in the preparation and review of all grant proposals for all department submissions using the InfoEd/Coeus grant management system and sponsor submission portals. Coordinates the submission of new and continuing grant proposals. This position coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. The coordinator also, monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and Department Manager and effectively communicates award and financial policies to students, faculty, and staff.  This position utilizes Workday Financials to assist Department Manager and Grants Manager in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center manager.  This position handles confidential information and is expected to maintain and secure privacy.

Education and Experience:
Bachelor’s degree or equivalent combination of education/experience.

Job Competencies
Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully.

  • Strong organizational, administrative, and time management skills
  • Proficiency in Microsoft Office (Word, Excel), Web based programs and tools, and Google applications
  • Excellent math skills
  • Flexible, service-oriented and resourceful
  • Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials
  • File management skills
  • Willingness and interest to continue learning
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
  • Ability to work under pressure in a deadline-oriented environment

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Grants and Finance Coordinator

Department of Earth, Environmental, and Planetary Sciences

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

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