Brown University — Event Specialist

Job Description:

The Event Specialist is part of the Event Strategy and Management unit in Brown’s Office of University Communications. The unit includes event management staff who provide leadership, strategic planning, and direction in supporting academic and administrative departments in planning and executing their small- and large-scale events.

The Event Specialist provides the administrative support that allows the unit’s event managers to execute the various elements of events smoothly. This support includes working across University systems to build event plans and project schedules and timelines. The Specialist engages with the full range of event stakeholders, as well as event hosts/sponsors who serve as clients of the Event Strategy and Management unit, to collect and deliver timely information related to event planning and production. The Event Specialist supports event management by engaging with multiple service providers, external contractors and vendors to ensure execution of logistics determined by the event manager. The Specialist is a strong and organized communicator who is responsive to questions and emerging needs.

The Specialist also assists with the production and execution of events, including on-site staffing, scheduling and managing student employees and volunteer workers, and other aspects of coordination of event staffing. The Specialist independently plans smaller departmental events and offers consultation to departments as needed.


  • Knowledge and understanding of event planning principles, requirements and best practices.
  • Capacity to master planning logistics and technology for virtual events.
  • Excellent interpersonal and communication skills, as well as the ability to work effectively with a wide range of constituencies in a diverse community.
  • Diligence in working in an intentional and thorough manner, with strong attention to detail.
  • Highly skilled in organizing resources, establishing priorities, and developing, planning, and implementing short and long-term goals.
  • Ability to make procedural decisions and judgments.
  • Adept at problem solving.
  • Exceptional organization/time management skills; ability to perform multiple tasks with overlapping deadlines and prioritize projects.
  • Highly skilled in the use of computers and related software applications and platforms used in event planning and production.
  • Strong service orientation and ability to establish effective business relationships.
  • Ability to work both independently and as part of a team.
  • Commitment to supporting a community of diverse perspectives and cultures in an inclusive environment.
  • Ability to work nights, weekends, and other non-standard work hours as necessary.

All offers of employment are contingent upon successful completion of a background check.

Recruiting Start Date:

Job Posting Title:
Event Specialist

Office of University Communications

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

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