Brown University — Deans’ Coordinator for Operations and Special Projects

Job Description:

Brown University School of Engineering growing!!  Under the direction of our new Dean of Engineering, Tejal Desai, we are seeking a Deans’ Coordinator for Operations and Special Projects to provide critical, high-level coordination of activities with the School of Engineering’s Deans’ offices. The incumbent serves as the central liaison between the Associate Deans, faculty, students, staff and other internal and external constituents with whom the Leadership Team interacts. The Deans’ Coordinator for Operations and Special Projects proactively manages scheduling, special projects and events, drafting briefings and agendas from templates. Supports meetings and committee arrangements for the Leadership Team.  They manage the Associate Dean of Program and Planning; Associate Dean for Diversity, Equity and Inclusion; Senior Associate Dean for Academic Affairs; Senior Dean for Research and Strategic Initiative’s schedule and calendar, assists the Associate Dean of Finance and Administration as needed with scheduling and meetings, and serves as a back up to the primary executive assistant in the Dean’s office.

Education and Experience
Bachelor’s degree or equivalent combination of skills and experience. Two years of executive level administrative experience, Experience in a university setting, preferred.

Job Competencies

  • Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully.
  • Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize workload in a multi-task environment while maintaining careful attention to detail.
  • Ability to work independently and implement short and long-term goals independently, but also as a strong team member when the situation warrants.
  • Strong customer service orientation with very high level of oral and written communication and interpersonal skills with the ability to elicit and communicate information in a clear, informative and concise manner. Confident public relations.
  • Very high level of computer expertise and continued interest in maintaining skills: Computer proficiency in word processing, spreadsheets, computerized accounting, database systems including Microsoft Word, Excel and the Internet.
  • Demonstrated editing and proofreading skills.
  • Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences.
  • Proficiency with Zoom, WebEx, and other virtual video conference platforms.
  • Strong analytical, research and problem-solving skills.
  • Thorough knowledge of office systems (records maintenance, procedures, etc.).
  • Detail orientated with a high level of accuracy.
  • Ability to work under pressure and exercise tact, discretion, judgment and ability to prioritize task completion.
  • Ability to handle sensitive, confidential information in a professional, discreet and diplomatic manner.
  • Demonstrates a strong commitment to the University’s goals of cultivating a diverse and inclusive environment
  • Experience scheduling complex travel arrangements for high level management.
  • Experience with processing invoices, purchasing, expense tracking, and other financial transactions.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the UHR web page here for further information.

All offers of employment are contingent upon successful completion of a background check and education verification.

In order to achieve near-universal vaccination, Brown University is requiring all employees to receive the final dose of the COVID-19 vaccine. All newly hired staff at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. For more information, please visit University Human Resources.

Recruiting Start Date:

Job Posting Title:
Deans’ Coordinator for Operations and Special Projects

School of Engineering

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.

Apply Now:–Coordinator-for-Operations-and-Special-Projects_REQ182792