UC San Diego — Deputy Chief of Staff

UC San Diego
DEPUTY CHIEF OF STAFF
Salary Range: $115,000 – $160,000/year

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

DESCRIPTION
At the UC San Diego Office of the Vice Chancellor for Equity, Diversity, and Inclusion (VC-EDI), we believe that true excellence is achieved through productive relationships among people of diverse perspectives. Creativity and innovation prosper when the collective talents of our students, faculty, and staff are joined together in an environment that is open and inclusive. We define greatness by our ability to work together in a climate of shared respect, where diverse perspectives are valued and opportunities for growth and self-reflection exist for all. VC-EDI works in partnership with other Vice Chancellor areas to ensure that students, faculty, and staff find community and self-empowerment, regardless of heritage, orientation, or situation.

Central to the purpose of the Office of the VC-EDI is to ensure that our community is one of equal opportunity, where mutual respect and cross-cultural collaboration is fostered and open dialogue is encouraged. It is our mission to provide leadership, build capacity, and forge partnerships to facilitate shared responsibility for creating a diverse, equitable, and inclusive campus in which students, faculty, and staff can thrive.

The VC-EDI, through partnership and collaboration, directs the campus efforts relative to diversity initiatives, which includes the work of the Campus Community Centers, as well as the efforts of the Center for Faculty Diversity and Inclusion.

Reporting to the Associate Vice Chancellor and Chief of Staff (AVC/COS) with a dotted line to the Vice Chancellor for Equity, Diversity, and Inclusion (VC EDI), the Deputy Chief of Staff serves as an advisor to the Vice Chancellor on the overall operational needs of the VC Unit. As a member of the VC EDI senior management team, the Deputy Chief of Staff collaborates with the VC EDI, AVC/COS, and other leaders in the VC unit in strategic planning and implementation of VC EDI initiatives and programs. Supports the VC EDI through managing the day-to-day activities of the office, including overseeing and directing the work priorities of the VC EDI office professional administrative staff, ensuring the highest level of professionalism and operational efficiency for the office, and responsiveness for campus and community constituents.

The Deputy Chief of Staff has primary responsibility for personnel, financial, and operational functions for the Office of the Vice Chancellor and all the units that report to the Vice Chancellor. Responsibilities include budget and financial management, department operational policy and procedure development, interpretation, and implementation; staff human resources; internal control and risk management; space and facilities; health and safety and computing. In partnership with the AVC/COS advises the Vice Chancellor in the strategic use of available resources. Provides advice and counsel to the VC on all HR matters, supports the VC’s units in achieving hiring goals, competitive compensation, work-life balance, and professional development. Works with EVC/AA business office to achieve the VC’s HR and fiscal goals, including coordination of the hiring processes, performance evaluations and employee awards, and oversight of payroll administration for all the units that report to the VC EDI.

This position provides analysis, forecasting and management for facilities, space, and equipment needs. Acts on behalf of the VC EDI and/or AVC/COS on various operational, fiscal, and administrative matters in their absence. Situations presented are often of a unique and complex nature without established policies and procedures and decisions have campus-wide implications.

Supervises and provides work direction to Vice Chancellor’s immediate administrative support staff in the day-to-day functioning of a C-level organization to ensure the VC EDI is fully supported and properly briefed. Provides oversight for operations in a high performance, high demand and complex environment, ensuring teams are able to provide optimal and synergistic support for the VC EDI and senior leaders, and excellent customer service to internal and external constituents.

The incumbent exercises maximum initiative and sound leadership within the parameters of department and university policies and regulations to accomplish the goals and objectives of the department. Develops and determines innovative solutions, and implements actions to resolve issues. Acts as administrative liaison for the department, consultant and member of various campus and departmental committees. This position models strong professional ethics, exercising tact and diplomacy when handling sensitive and complex matters in a fluid environment.

  • A cover letter is required for a complete application.

QUALIFICATIONS

  • Demonstrated knowledge/experience in the field of diversity, equity, and inclusion, including an understanding of the historical and social context of diversity, equity, and inclusion, of the language/terms that have evolved as these social issues have evolved, and of the complexities of the intersections of various communities. Ability to translate that knowledge into practical applications.
  • Proven leadership abilities to establish department goals, and motivate and influence others to achieve. Demonstrated management ability to direct and supervise professional and staff positions; ability to train, motivate and provide effective and sound judgment and leadership.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Ability to manage and ensure accuracy in all standard business processes including event funds, purchasing, travel and entertainment, reimbursements, and ledger reconciliation as well as personnel/ payroll and risk management.
  • Broad knowledge of higher education processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy. Ability to give appropriate counsel about complex business and financial matters, analyses, and recommendations clearly and concisely to a wide variety of individuals, at all levels, within and outside the university. Experience accurately interpreting University policies and procedures related to budget, accounting, fund and personnel management. Excellent managerial skills, including ability to: analyze workflow, study and apply best practices, develop and implement systems/policies/procedures to fulfill complex long-range organizational needs.
  • Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll. Direct, comprehensive knowledge of the concepts of business and financial management principles including fund accounting, cost accounting, budget management and technical skills to interpret and apply these principles to the varied aspects of the position. Proven ability to research, collect, process, and interpret financial, budgetary, and other administrative data; conduct relevant and complete historical analyses of complex policies, financial and budget matters, and develop summarized reports for management.
  • Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner. Strong leadership skills with proven experience in applying management principles, practices, and techniques in the conduct of business using initiative, creativity, and resourcefulness to accomplish duties required by a diverse, changing, and unpredictable environment.
  • Proven skills to quickly evaluate complex issues and identify multiple options for resolution. Strong organizational skills and demonstrated experience to use independent judgment in resolving problems. Demonstrated ability to prioritize heavy workload to meet fluctuating demands.
  • Demonstrated management and conflict resolution skills to effectively lead and motivate others. Ability to effectively supervise and motivate staff to include training, task delegation, monitoring production and quality of work, setting performance standards, assessing individual capabilities and workloads, conducting performance evaluations, etc.
  • Broad knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.

SPECIAL CONDITIONS

  • Job offer is contingent upon a satisfactory clearance based on background check results.
  • Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
  • Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

Apply Online:
http://50.73.55.13/counter.php?id=239284

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community – https://ucsd.edu/about/principles.html.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

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