Columbia College Chicago — Registrar

Located in the heart of downtown Chicago’s Cultural Mile, Columbia College Chicago is a private, nonprofit college offering a distinctive curriculum that blends creative and media arts, liberal arts, and business for nearly 7,000 students in more than 60 undergraduate and graduate degree programs. Dedicated to academic excellence and long-term career success, Columbia College Chicago creates a dynamic, challenging, and collaborative space for students who see the world through a creative lens. Columbia is an urban institution whose students reflect the economic, racial, cultural, and educational diversity of contemporary America. Columbia conducts education in close relationship to a vital urban reality and serves an important civic purpose by active engagement in the life and culture of the city of Chicago.

Reporting to the senior vice president and provost, the registrar is responsible for leading the Office of the Registrar in the planning and management of services related to student records, registration, enrollment, course scheduling, curriculum management, and degree evaluation. The registrar is also responsible for the integrity of student information data, reporting and analyzing data, and the coordination of system development with various department leads. This position establishes policies, procedures, and systems that ensure the integrity of academic records, while simultaneously providing the SVP/Provost with operational and strategic thinking on ways to positively influence student success. 

The successful candidate must have a master’s degree and significant documented experience in a senior management position leading a records/registration area at a college or university-or equivalent combination of academic preparation and substantive records/registration experience. This position must have demonstrated success with supervisory skills, and the ability to establish a culture of confidentiality, discretion and credibility in the Registrar’s Office; strong organizational skills, a close attention to detail, and the capacity to apply existing institutional policies and procedures to different situations consistently and fairly; and strong interpersonal skills, a diplomatic temperament, and an ability to interact with students, parents and guardians, faculty, and staff to solve problems and resolve disputes. An ability to balance competing priorities while meeting deadlines and strong oral and written communication skills are also required of the successful candidate. Further, the registrar will also have previous experience working with or implementing SIS software and other information technology and advanced knowledge of federal laws and regulations regarding the maintenance of student records (FERPA, HIPAA, Patriot Act, Solomon Agreement, Voter Registration and working knowledge of IPEDS reporting requirements); working knowledge of higher-education student information systems, as well as degree-audit and scheduling software (preferred knowledge of Jenzabar CX/JX, CourseDog, Curriculog, Acalog, and uAchieve); and advanced knowledge of established student records management policies, practices and procedures. 

Review of applications will begin October 19, 2022, and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanjohnson.com/open-positions. Nominations for this position may be emailed to Heather J. Larabee at hjl@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895 or email info@spelmanjohnson.com.

Visit the Columbia College Chicago website at https://www.colum.edu

Columbia College Chicago complies with all local, state, and federal laws and regulation concerning civil rights. Admission and practices of the college are free of any discrimination based on age, race, color, creed, sex, religion, handicap, disability, sexual orientation, national or ethnic origin, veteran status, genetic information, or any other basis prohibited by law.

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