Brown University — Senior Library Specialist – Access Services – Circulation

Job Description:

Job Summary
Performs skilled tasks in Circulation in support of the Library’s mission. Provides library users with timely assistance and customer service, and promotes self-sufficiency in locating and using library and information resources, equipment and services onsite or online. Provides library users with timely retrieval of library materials upon request and within preferred time frame. Performs functions related to the operation and maintenance of course reserve system.

This library bargaining unit position is scheduled. The hours of work are Sunday through Thursday from 6:00 p.m. to 2:00 a.m., except for academic calendar breaks when the Library closes earlier.

Typical Duties and Responsibilities 

  • Provides customer service and assistance to users in support of library services
  • Provides instruction and guidance on how to use the library, access its resources, and develop information seeking skills
  • Provides assistance to increase patron self-sufficiency
  • Assists users with research software and related tools (e.g., bibliographic citation management software and e-book reading software)
  • Interprets library policies and procedures
  • Assists users in locating alternative information resources and services
  • Answers directional, navigational, informational, and how-to queries
  • Facilitates referral of in-depth questions to specialists as appropriate
  • Responds to and interacts with online users referring to specialists as appropriate
  • Assists users in locating, retrieving, borrowing, and copying library-owned information resources
  • Routes, lends, pages, searches, receives, charges, discharges, holds, scans, downloads, and copies library materials
  • Creates and edits patron, course reserve, bibliographic (e.g., minimal level “on the fly”) records.  Creates and edits item records for storage.
  • Collects fines and fees, adjusts patron accounts, issues library privileges, and assigns carrels/lockers
  • Assists onsite users with the Library’s public equipment; does basic troubleshooting, arranges for repair, and refers to specialist as appropriate.
  • Checks and performs basic maintenance on the Library’s public equipment (e.g., fills paper trays, adds toner, clears paper jams, stocks needed supplies)
  • Assists onsite users with other equipment within the library, including CIS-owned, Graphic Services owned and Brown Card-owned equipment in the absence of non-library staff; does basic troubleshooting, refers to specialist as appropriate.
  • Utilizes resource sharing systems including consortial and reciprocal agreements to borrow and lend library materials
  • Receives and processes requests for material such as course reserves or resource sharing
  • Physically prepares material for reserves and resource sharing, and for return to stacks
  • Identifies, selects and creates physical or digital copies of source material requested for course reserves or resource sharing
  • Creates links for electronic reserves
  • Assists with compliance with resource sharing policies within Library guidelines
  • Maintains hold shelf, and Course Reserves.
  • Opens and closes revolving door at the Rockefeller Library in the absence of other security personnel.
  • Assumes additional responsibility on evenings, weekends and holidays for collections and buildings in the absence of other library personnel
  • Trains and provides assistance to co-workers
  • Trains, schedules their work, and directs student assistants
  • Performs related duties as required

Minimum Qualifications

  • Bachelor’s degree or equivalent experience
  • Computer skills, ability to use standard computer software packages
  • Previous public service experience in an academic library preferred
  • Experience with automated library systems desirable
  • Capacity to learn new technologies and systems necessary for continually effective job performance
  • Ability to interact favorably with library users and co-workers
  • Oral and written communication skills
  • Problem solving skills
  • Possesses a willingness and ability to support a diverse and inclusive campus community
  • Ability to perform detailed work accurately with reasonable speed
  • Knowledge of one or more foreign languages desirable
  • Successful completion of a test may be required
  • Will be required to work evenings and/or weekends

Physical Application Required

  • Ability to unpack, shelve, and move library material which typically weigh up to 10 pounds, but on occasion (e.g., in the absence of student workers), may transport books and/or trays weighing up to 20 pounds
  • Ability to occasionally place and retrieve library material located on shelves, which requires bending and reaching arms overhead.  On occasion may need to use a kick step or ladder to retrieve material from shelves.
  • Ability to read fine print with or without assistive technology
  • Ability to sit for long periods at a computer screen

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown.

Library Union position, which must be posted internally for 5 work days prior to posting for external candidates.

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job in compliance with the Americans with Disabilities Act, applicable state/local laws, and University policy.

Recruiting Start Date:

Job Posting Title:
Senior Library Specialist-Access Services-Circulation

University Library

Library Grades

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact

EEO Statement:
Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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