Brown University — Grants and Financial Coordinator

Job Description:

The Grants and Administrative Coordinator position is key to the mission of SPH and affiliated centers in research and training.  This position provides grant support for the faculty, postdocs, students, senior research staff and administrative team. This person is responsible for supporting all aspects of federal, state and private foundation grants and contracts. Additionally, this individual will serve as a liaison with OSP pre- and post-award staff, IRB, Controller’s Office and assist with day-to-day administrative activities of the Centers, as needed.  Additionally, provides financial support to the Department’s administrative group.

Section 3: Major Responsibilities

Coordination of Pre-award activities; Provide service to Faculty, Postdoctoral personnel, Students, and Staff in preparing grant/contract proposals.  50%

Supporting Actions:
•    Maintain up-to-date faculty Other Support documents
•    Coordinate Just-In-Time (JIT) requests and maintain a tracker of JIT submissions and status
•    Assist with internal proposals requested by other departments
•    Maintain list of proposal Closeout reports and assist faculty with Closeout report submissions
•    Attend University sponsored trainings and informational sessions on the grant application process
•    Ensure all grant proposal submission files are organized, complete, and readily accessible and identified
•    Assist Pre-award team with annual Progress Reports as needed

Coordination of Post-award activities; Provide service to Faculty, Postdoctoral personnel, Students, and Staff in overseeing awarded grants/contracts.  50%

Supporting Actions:
•    Assist in setting up grant files when new grants are awarded
•    Complete prior approval documents including carry forward and advance account requests
•    Process subcontract invoice payments
•    Process financial actions in Workday such as journal entries, change orders and purchase requisitions
•    Process grant related reimbursements for faculty, staff, and students

Section 4: Decisions Position is Free to Make

Decisions free to make: (Note: press hard-return for more bullets)
•    Advising faculty on standard practices for submitting proposals, compliance and policy issues or options.
•    Prioritizing day-to-day responsibilities.
•    Resolving problems, finding workable solutions and adapting systems that provide value.
•    Coordinating the flow of information to faculty, postdocs, students and staff.

Explain the decisions that depend on position’s advice:
•    Systems and procedures to effectively managing proposal submissions.
•    Changes and improvements to the Center’s daily operations and organization of records.

Section 5: Dimensions
List quantitative measures that define the size and scope of the position (for example, the number of students counseled, the number of faculty and/or staff supported, the number of employees supervised, the number of events planned, the size of budget managed).
•    Support pre- and post-award needs for all Department faculty, postdocs and senior staff  (30+)

Section 6: Job Qualifications and Competencies
•    Bachelor’s degree in accounting, finance, project management, or a related field and/or equivalent combination of education and experience.
•    Experience with federal and non-federal grants preferred.
•    Able to work quickly and efficiently with many concurrent deadlines, and multiple Principal Investigators
•    Able to work together with other support staff when deadlines must be met
•    Advanced organizational skills gained through experience and education.  Able to work with speed and accuracy.  Knowledge of Excel.  Experience with proofreading and editing.
•    Self-starter, forward thinking individual, proven initiative, pro-active.  Must be able to multitask efficiently and accurately.
•    Quantitative skills needed for budgeting
•    Excellent computer, written, organization and communication skills.  Ability to develop effective tracking systems.
•    Possess a willingness and ability to support and promote a diverse and inclusive campus community

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Recruiting Start Date:

Job Posting Title:
Grants and Financial Coordinator

Public Health Administration

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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