Brown University — Assistant to the Executive Director of Health and Wellness

Job Description:

The Assistant to the Executive Director directly supports  the Executive Director by providing critical, high-level administrative support in a fast-paced and dynamic environment. The  Assistant also works closely with the Associate Director and other Health and Wellness department Directors who comprise the leadership team to ensure open communication and progress on strategic initiative planning, implementation and special topics.

The position is a trusted advisor and critical member of the executive leadership team in the Health and Wellness Department and serves as a strong facilitator and liaison with the department and Campus Life. The Assistant to the Executive Director supports the Executive Director across all activities and ensures there is follow through on all agendas, logistics, and initiatives.  The Assistant regularly exercises diplomacy and discretion in supporting the Executive Director, managing sensitive and confidential information. In addition to managing daily correspondence, the Assistant prepares background and meeting materials, reports and basic data collation. The position works closely with all staff of the Health and Wellness departments to enhance and ensure ongoing development of partnership opportunities and strategic management of external relationships.

This position will require flexible hours including occasional evenings and weekends in conjunction with the Executive Director’s schedule and commitments.

Job Qualifications and Competencies

Education

  • Bachelor’s degree required

Experience

  • 7-10+ years of progressively responsible high level executive planning and support experience required, preferably in higher education, healthcare, or executive setting.
  • Experience in project management, executive level strategic planning, and communication.
  • Experience working in a large, fast paced, diverse, and inclusive work setting.

Competencies

  • Excellent  computer proficiency, including Zoom, Google Suite of collaborative tools, Microsoft Office, Excel, Word, Powerpoint, Workday; scheduling software (Google preferred); Adobe Professional and other database systems.
  • Strong analytical and problem-solving skills for identifying needs, conducting research and developing innovative proposals, solutions and programs.
  • Ability to comfortably and often serve as the first point of contact for the Executive Director and the institution.
  • Excellent interpersonal skills for effectively dealing with a broad range of diverse individuals regardless of age, gender, race, ethnicity, religion, or levels within an organization.
  • Exceptional oral and written communication skills with a very strong customer service orientation.
  • Demonstrated ability to maintain high-level discretion, confidentiality, and lead with tact.
  • Strong project-management and office management skills to facilitate timely and professional deliverables.
  • Demonstrated social media skills and a willingness to learn new software and tools.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.
  • Proven written communication and editing skills for preparing correspondence, documents, reports and executive level correspondences, utilizing correct spelling, grammar, and punctuation.
  • Sensitivity to students and other constituents with varying and intersectional identities.
  • Ability to react quickly and shift priorities when needed.
  • Ability to accommodate some work schedule flexibility.
  • Administrative expertise with abilities to set priorities, organize and coordinate on office operation, anticipate needs, work under the pressure of deadlines and exercise good judgment, particularly with sensitive or confidential matters
  • Strong self-motivation skills for independently establishing effective working relationships with various organizations and staff at all levels of the organization and demonstrated ability to work as a member and leader of a team
  • Experience creating complex domestic and international travel arrangements and itineraries and submitting timely, accurate expense reports.

Background Check
All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.

COVID-19 Vaccine Requirement
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work and must also receive a COVID-19 booster within thirty (30) days of becoming eligible, unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site.

Recruiting Start Date:
2022-08-24-07:00

Job Posting Title:
Assistant to the Executive Director of Health and Wellness

Department:
Health Services

Grade:
Grade 9

Worker Type:
Employee

Worker Sub-Type:
Regular

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
If you have any questions you may contact employment@brown.edu.

EEO Statement:
Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

Apply Now:
https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/Assistant-to-the-Executive-Director-of-Health-and-Wellness_REQ181831

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