Brown University — Proposal Coordinator

Job Description:

BioMed Research Administration offers a congenial, results-focused working environment in which staff members function as a team in conjunction with departmental support staff to offer comprehensive research support.

The Proposal Coordinator provides administrative pre-award services to campus-based and eligible hospital-based faculty, staff and students in the Division of Biology and Medicine using knowledge of University and sponsor rules and regulations related to research grants and contracts.  BioMed Research Administration supports over 100 campus- based and affiliated hospital-based faculty across 14 departments who submit over 500 proposals annually.   The Proposal Coordinator’s responsibilities include, but are not limited to, interpreting solicitations and funding announcements, tracking and coordination of Divisional proposal submissions, proposal budget development, advising PI and department administrative staff on administrative requirements and best practices, and monitoring and facilitating proposal routing in compliance with University procedures.

Job Qualifications
Education and Experience

  •  Required:  Bachelor’s degree and 3-5 years related experience or equivalent combination of education and experience

Job Competencies

  • Exceptional planning, organizing and critical thinking skills
  • Excellent interpersonal skills; ability to work well with staff, faculty, deans, etc. in strong service environment
  • Must be able to shift focus and manage multiple priorities in a deadline-driven environment.
  • Proficient with Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat Pro, Fastlane, NIH Commons,, COEUS and InfoEd.
  • Demonstrated ability to manage a complex work environment and negotiate demands of a diverse constituency.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.

Background and education check required.

Recruiting Start Date:

Job Posting Title:
Proposal Coordinator

BioMed Research Administration

Grade 9

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?
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EEO Statement:
Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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