Brown University — Grant and Financial Coordinator / Specialist

Job Description:

BioMed’s Grants Shared Services Office supports faculty in applying for sponsored programs and successfully executing sponsored awards. The Grants and Financial Coordinator provides high-level grant and financial support for the Division of Biology and Medicine. This position will prepare grant applications and manage awards from a variety of federal and non-federal sponsors.

The Grants and Financial Coordinator will prepare and review grant proposals for all department submissions using COEUS grant management tool and sponsor submission tools. In addition, this position will coordinate sponsored research funding and contracts by reviewing and processing awards, interpreting and ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.


Grant and Financial Coordinator (Grade 8):

  • Bachelor’s degree or equivalent combination of education/experience. A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
  • Strong organizational, administrative, and time management skills
  • Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro
  • Excellent math skills.
  • Flexible, service-oriented and resourceful.
  • Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.
  • File management skills.
  • Willingness and interest to continue learning.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
  • Ability to work under pressure in a deadline oriented environment.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.

Grant and Financial Specialist (Grade 9):

  • Bachelor’s degree with 2-4 years of experience in research administration or accounting/financial/budgeting experience, or equivalent combination of education and experience. A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is preferred.
  • Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system.
  • Familiarity with eRA Commons, NSF Fastlane, and/or preferred.
  • Higher-Education or non-profit work experience preferred.
  • Excellent financial analytical ability
  • Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities
  • Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred
  • Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner
  • Strong organizational, administrative, time management and critical thinking skills
  • Ability to meet deadlines in a fast-paced, multi-faceted work environment
  • Flexible, service-oriented and resourceful
  • Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
  • Possesses a willingness and ability to support a diverse and inclusive campus community.
  • Ability to handle confidential information with discretion.

Background and education check required.

Recruiting Start Date:

Job Posting Title:
Grant and Financial Coordinator/Specialist

BioMed Research Administration

Grade 8

Worker Type:

Worker Sub-Type:

Time Type:
Full time

Scheduled Weekly Hours:

Position Classification:
Hybrid Eligible

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:
Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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