Northeast Ohio Medical University — Associate Director, Northeast Ohio Regional Library Depository

The Associate Director, Depository is responsible for all aspects of the management of the Northeast Ohio Regional Library Depository. This includes the physical facility, the Operating and Capital Budgets, and all personnel actions. The Depository Manager is also responsible for management of the relationship between university partners, Kent State University, Cleveland State University, University of Akron, Youngstown State University and the Northeast Ohio Medical University, as well as OhioLINK. The Depository Manager analyzes the physical space utilization, safety aspects of the warehouse, analysis of the OHDEP catalog and InfoTrak databases, and plans and executes projects to make the collections maintained more useful to our Library Partners and the public users of the OhioLINK collections.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 10
Starting Salary Range: $58,598 – $65,589
Location: Rootstown, OH

Benefits Offerings Include:

  • Hybrid Workplace
  • Competitive Health, Vision, Dental
  • Flexible Spending Account
  • State Retirement with 14% matching
  • Excellent Vacation and Sick Time
  • 12 Paid Holiday Days
  • Wellness Offerings
  • Short and Long Term Disability Coverage
  • Life Insurance

Principal Functional Responsibilities
Administers operations of the NE Ohio Regional Depository; plans, directs, and coordinates depository programs, projects and services, analyzes and evaluates objectives of projects. Formulates, evaluates and implements policies & procedures for NE Depository operations. Reports progress, project status, and analytics to the five participating Northeast Ohio Regional Library Depository University Library Directors (Kent State University, Cleveland State University, University of Akron, Youngstown State University and Northeast Ohio Medical University) and OhioLINK. Provides consultant services & technical assistance to NEOMED library personnel and administration

  • Provides Leadership and Coordinates with other Depository Managers, OhioLINK Staff, and University partner Library Professionals on collection projects and Depository Program Initiatives. This includes the OHDEP Shared Depository Catalog, the OhioLINK Central Catalog shared by all Ohio academic libraries, and the incorporation of the Northeast Ohio Regional Library Depository legacy database (InfoTrak) records into OHDEP and sunsetting of the legacy system. Serves as liaison between state depository program initiatives and NE Depository staff. Coordinates work of depository with contributing university library personnel and library administrators. Interacts with contributing university and hospital library personnel and administration on projects and issues concerning the library depository system and the shared OHDEP catalog. Provides leadership and participation in the state-wide depository de-duplication initiative
  • Oversees the Library Depository Facility; works with Director, Campus Operations to ensure the building and heavy equipment are maintained and to plan capital requests for building improvements and any additional equipment replacements. Ensures a safe working environment. Keeps abreast of current trends in management of high-density storage facilities and new developments in technology to enhance access to stored collections.
  • Responsible for all aspects of planning and management of the depository budget. Accountable for the use and expenditure of department funds by all depository staff members. Communicates depository capital and operational budgets needs to appropriate local and state administrators.
  • Keeps abreast of new developments in cataloging, metadata, ontologies, and other technologies to enhance library professional and patron discovery and access to stored collections. Implements changes that improve and enhance information discovery of collections.
  • Supervises employees directly & through subordinate, Library Associate. Evaluates staffing levels and skills, provides direction and training as needed.
  • Advocates for the Depository Program and the NE Ohio Regional Library Depository by communicating with university library directors, university library staff and OhioLINK, via meetings, reports, etc. Attends OhioLINK and other statewide meetings when appropriate.
  • This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned.

Education: Master’s Degree in Library and Information Science
Experience: 5-7 years library, including 1-2 years supervisory/management experience

Key Skills, Personal Characteristics, and Key Competencies

Key Skills, Knowledge and Personal Characteristics:

  • Proven knowledge and ability to apply management concepts and procedures including personnel management, capital and operational budgeting and project management.
  • Proven knowledge of library science and integrated library systems/library software, classification of materials, document lending, knowledge management/organization principles and applications. Knowledge of OhioLINK and the academic university structure within Ohio.
  • Proven knowledge of industrial warehouse building maintenance and safety procedures for handling heavy materials, use of forklift order-picker, weight bearing high-density shelving and flammable materials.
  • Excellent analytical skills; Above average understanding and ability to apply knowledge of statistics and spreadsheets to define data problems, design the method to analyze data, and create solutions. Excellent computer skills (advanced); knowledge of OpenRefine and data cleaning techniques, data visualization, some programming knowledge, and advanced skill in Excel, esp. macros and formulas.
  • Excellent interpersonal and communication skills. Ability to work with personnel from various institutions on projects to benefit the state academic library community

Key Competencies

  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
  • Talent Management: NEOMED leadership strives to align department and individual talent management efforts with the university strategic plan and objectives through workforce planning, recruiting the right talent onboard and helping develop employees to their optimal potential and capabilities.
  • Operational Excellence: NEOMED will create a culture of operational excellence by establishing clear administrative practices and eliminating waste. Leaders strive to meet customer expectations through a continuous improvement of the operational processes and creating a culture of employee empowerment to achieve objectives.

Applicants should apply here: