Cuesta College — Assistant Director, Fiscal Services

Assistant Director, Fiscal Services

Cuesta College

Salary: $82,596.00 – $91,068.00 Annually
Job Type: Full Time
Job Number: FY2122-00173
Location: Cuesta College – San Luis Obispo Campus, CA
Department: Administrative Services
Closing: 6/5/2022 11:59 PM Pacific

Job Description Summary

DEFINITION

Under general direction of the Director of Fiscal Services, the Assistant Director, Fiscal Services is responsible for the management and supervision of one or more major functional areas within the Fiscal Services Department; performs a variety of the most complex professional accounting duties; develops and maintains policies and procedures that meet regulatory requirements; supervises professional and clerical staff as assigned; acts as the liaison between the external auditors and the district; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS

The Assistant Director, Fiscal Services is expected to provide administrative oversight and leadership, support department services, and ensure adherence with all regulatory policies and procedures, as well as policies and procedures of the District. Incumbents are expected to use a high degree of individual judgement in the performance of duties.

Incumbents in this position support student learning outcomes and institutional effectiveness by ensuring fiscal accountability and providing data needed to make informed decisions to maintain fiscal solvency for the District.

ABOUT THE COLLEGE
Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

Additional information about the college can be found at
https://www.cuesta.edu/about/index.html
The college planning documents can be found at
https://www.cuesta.edu/about/collegeplans/index.html
Our Student Equity Action Plan can be found at
https://www.cuesta.edu/about/info/equity/index.html
We offer comprehensive benefit options. Information about benefits can be found at
https://www.cuesta.edu/about/depts/benefits-insurance/index.html

Essential Functions & Qualifications

ESSENTIAL FUNCTIONS

  • Supervise staff and workflow in the assigned departments within Fiscal Services; provides day-to-day leadership and works with staff to ensure a high performance, customer-service oriented work environment that promotes a positive environment;
  • Manage all aspects of the day-to-day general ledger accounting activities;
  • Represent Fiscal Services on various planning and/or operations committees and task forces as required;
  • Audit internal records, recordkeeping practices and procedures; evaluate and make recommendations regarding recordkeeping practices;
  • Participate in the development and implementation of goals, objectives, policies, and priorities for the department; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures;
  • Ensure the overall quality of the assigned service areas by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor the distribution of work, support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change;
  • Compile and maintain statistical and other data and write reports;
  • Recruit, hire, train, and supervise employees; motivate and evaluate assigned personnel; work with employees on performance issues; initiate disciplinary actions when needed;
  • Oversee the maintenance of the cash management system of the District; project cash flow; reconcile District cash with the County Auditor's report of Cash in Treasury;
  • Compile and/or supervises the compilation of financial reports for purchasing, accounts receivable/payable, student financial records, and others;
  • Review and analyze budgetary and financial data;
  • Work directly with the independent auditors; prepares necessary financial and narrative data in preparation for the annual audit;
  • Interprets and apply laws, rules, and regulations governing accounting and purchasing operations;
  • Evaluate and interpret printouts of financial records;
  • Perform and supervise financial transactions related to all aspects of the general ledger;
  • Gather and compile data for periodic reports, enter data on computer system, and develop financial reports;
  • Create and maintain pertinent computerized spreadsheets to expedite periodic reporting requirements;
  • Analyze and resolve discrepancies in financial data and reports as needed;
  • Verify categorical income and expenses, set up accounts receivable; periodically distribute telephone, data processing, duplication and equipment rental service expenses;
  • Develop and maintain a working knowledge of the California Community Colleges Budget and Accounting Manual (BAM) and the purpose and use of the related account strings;
  • Perform other related duties as required.

ESSENTIAL FUNCTIONS OF PARTICULAR POSITIONS WITHIN CLASSIFICATIONS MAY VARY BECAUSE JOB DUTIES MAY VARY BY WORK LOCATION.

QUALIFICATIONS

Education:

Required

  • Bachelor's degree from an accredited college or university in Accounting or Business Administration with an Accounting emphasis, or a closely related field.

Experience:

Required

  • Three years of varied and increasingly responsible accounting experience, which shall include at least one year of experience in the use of computerized, accounting systems;

Preferred

  • Audit experience;
  • Experience with school system and/or community college accounting and financial record keeping;
  • Supervision experience.

Or any equivalent combination of education and experience.

Knowledge of:

  • Principles of Financial Accounting, Reporting, Auditing and record keeping;
  • Principles of Governmental and Fund Accounting;
  • Statements on Auditing Standards;
  • Cuesta College's, County Office of Education and County government's accounting and financial record keeping relationships and legal reporting requirements;
  • California Education Code and State Budget and Accounting Manual;
  • Computerized accounting and data processing systems as applied to accounting and budgeting and purchasing functions;
  • Correct English usage: grammar, spelling, vocabulary, and punctuation;
  • Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and integrated accounting software.

Ability to:

  • Communicate effectively orally and in writing;
  • Establish and maintain cooperative working relationships with those contacted in the performance of duties;
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities;
  • Perform highly responsible technical financial record keeping;
  • Work with a computer-based financial management system;
  • Learn and interpret legal requirements and technical materials;
  • Organize and monitor the work of others;
  • Prepare concise and complete oral and written reports;
  • Operate modern business machines;
  • Understand and carry out complex instructions, both oral and written;
  • Develop and maintain cooperative and effective working relations.

Physical Ability to:

  • Read and comprehend printed matter and text and data on computer monitors;
  • Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;
  • Sit or stand for extended periods of time;
  • Lift and/or carry 25 pounds;
  • Exert manual dexterity sufficient for keyboard and other office equipment operation.

Licenses and Certificates:

Preferred

  • Valid driver's license and eligible to obtain driver's license upon hire

Additional Information

REQUIRED DOCUMENTS TO APPLY
Candidates will be required to submit ALL of the required documents below when applying for this position. When uploading documents, PDF uploads are preferred.

  1. Cover letter;
  2. Resume;
  3. Reference List (see further instructions below)
  4. Diversity statement (see further instructions below).

Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community.
In 500 words or less, with consideration to our Mission Statement and our values expressed above, please explain how you will demonstrate your commitment to diversity, equity, and inclusion in this position.

Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you.

Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

SALARY SCHEDULE
Below is the full salary schedule range for this position, steps A through E. Per Cuesta College's bargaining agreement, new employees are placed at Steps A through C, which is the anticipated hiring range also listed below. The bargaining agreement also includes step and longevity increases. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html

  • Salary Schedule Range: $6,883 – $8,366 per month.
  • Anticipated Hiring Range: $6,883 – $7,589 per month.

ADDITIONAL INFORMATION
Cuesta College will not sponsor any visa applications.

San Luis Obispo County Community College District (“Cuesta College”) is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act

Cuesta College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. E-Verify is an Internet-based system that compares information from an employee's Form I-9 to data from U.S Department of Homeland Security and Social Security Administration records. For further information, visit: https://www.cuesta.edu/about/depts/humanresources/Job_Opportunities.html

Interview Process Information
Selected applicants will be invited to attend an interview on Tuesday, June 21, 2022. First-round interviews will be held either in-person or via Zoom, following San Luis Obispo County current COVID-19 protocols. Candidates will be notified with as much notice as possible.

Second interviews will be held via Zoom in the afternoon of Thursday, June 23, 2022.

To be considered for this position please visit our web site and apply on line at the following link: https://www.governmentjobs.com/careers/cuesta

The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.


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