University of Oregon — Transfer Transition Coordinator

Transfer Transition Coordinator
Job no: 529148
Work type: Officer of Administration
Location: Eugene, OR
Categories: Academic Advising/Support, Student Life/Services

Department: UESS Office of Academic Advising
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000-$55,000 per year
Compensation Band: OS-OA05-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
April 13, 2022; position open until filled

Special Instructions to Applicants
A complete application includes the following:
• A cover letter highlighting how your knowledge, skills, and experience qualify you for the requirements, competencies, and qualifications outlined in the job posting.
• In your cover letter, please expand on how you have addressed diversity, equity, and inclusion in formal and informal professional roles.
• A resume of your educational and professional work experience.
• Names and contact information for three professional references.

Department Summary
The Division of Undergraduate Education and Student Success (UESS) promotes academic excellence, universal access, engagement and achievement for the student scholar. UESS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UESS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success and engagement.

Focused on ensuring student success, retention and completion, the Office of Academic Advising (OAA) serves as the central campus academic advising resource. OAA is comprised of professional advisors that provide coordinated coaching and support that is student-centered, caring, holistic, inclusive, and culturally aware. Advisors collaborate with students to help them achieve their academic potential, participate in relevant learning and research opportunities, and reach their professional goals. OAA assists students in making a smooth transition to the university and provides wrap around advising services to undergraduate students in a variety of scenarios (exploring, transfer, students in distress, academic/financial concerns, and first-year). The OAA team works in a fast-paced, drop-in and appointment-based office setting. Each year, OAA sees over 14,000 students, representing diverse academic interests, abilities, and cultural, socioeconomic, and educational backgrounds. OAA also offers outreach and training to faculty and department advisors, coordinates advising at all orientation events, and supports implementation of advising policy across campus.

Position Summary
The Transfer Transition Coordinator reports directly to the Director of the Office of Academic Advising and is primarily responsible for supporting a smooth transfer student transition to the UO. This work involves coordination, partnership and collaboration with internal and external stakeholders such as Office of Admissions, Registrar, First Year Experiences, Student Orientation Programs, UO colleges and schools, Lane Community College, and other community colleges.

The Coordinator develops partnerships with academic units across campus and the Registrar's Office to gather and collate information around transfer courses and transfer articulation in order to create a clearinghouse of transfer information. The Coordinator will foster transfer student transition and success by developing internal and external communication and information resources with clear guidance, outlines, and referrals to ensure a more seamless transfer transition.

Additionally, the Coordinator collaborates with external stakeholders at LCC and other community colleges to bridge information and communication between UO and CCs to improve quality, accuracy, and transparency of information disseminated to prospective UO transfers. The Coordinator will serve on external committees such as the Transfer Council and will support and participate with transfer advisory committee work coordinated through First Year Experiences.

The Coordinator will retain a small percentage of academic advising responsibilities, primarily focused on transfer students to remain current with university advising practices and transfer student issues and challenges. They must be able to work with first-generation, low income, underrepresented, and international transfer students. They must be skilled in addressing the needs of re-entry students, students in crisis, and students experiencing scholastic difficulty.

The Coordinator must possess an ability to communicate effectively and partner with various stakeholders both on and off campus including advising and enrollment management staff and administrators, faculty, and Deans. All UESS employees must demonstrate respect for all individuals, welcome diversity among students and colleagues, exhibit cultural humility and agility, and actively work toward an inclusive workplace.

Minimum Requirements
• Bachelor's degree.
• Three years' experience in a high school, college, university, counseling, educational, or similar setting providing academic advising, advising support, student services, career counseling or counseling.

Professional Competencies
• Ability to work collegially and collaboratively with diverse internal and external constituencies.
• A broad working knowledge of student development principles.
• Understanding of issues facing diverse groups (e.g. low-socioeconomic, first generation, underrepresented students of color, non-traditional, and under-prepared individuals).
• Strong communication skills.
• Ability to set operational goals from strategic plans.
• High-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail oriented and time sensitive environment.
• Diligently attends to details and pursues quality in accomplishing tasks.
• Recognizes situations that warrant initiative and moves forward without hesitation; resolving issues, problems, or situations.
• Ability to anticipate next steps and execute independently.
• Proficiency with MS Office Suite (or similar). Ability to produce professional correspondence, documents, data reports, and presentations.
• Ability to work collegially and collaboratively with diverse internal and external constituencies.
• Knowledge of university policies and procedures.

Preferred Qualifications
• Master's degree in social work, counseling, marriage and family therapy, student services/student affairs, higher education leadership or related area.
• Advanced experience developing partnerships with internal and external constituents, in particular administrative staff and faculty
• Knowledge of University and/or community college resources to support prospective and current transfer students.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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