University of San Diego — Articulation Officer

Articulation Officer

Posting #: 4091

Department Description:
As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. No matter their major, graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.

Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 29 majors, 37 minors and 3 graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.

University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:
Primary function of this position is to develop, coordinate and implement university-wide course-to-course articulation agreements for the undergraduate core curriculum and preparation for the major requirements of degrees in the College of Arts and Sciences (College), the Knauss School of Business (KSB), and the Shiley-Marcos School of Engineering (SMSE). Goals would include:

  • Develop, coordinate and maintain a comprehensive articulation agreement program with community colleges, specifically with feeder schools in California and elsewhere, serving as liaison with the representative articulation committees and staff across and at these institutions.
  • Work with the Core Curriculum Committee and representatives of academic programs to develop, maintain and provide oversight of the transfer agreement policies, particularly as related to IGETC and CSU-GE requirements.
  • Provide information to the faculty and other university representatives on course articulation issues, especially as related to the review, revision and development of courses with articulation potential.
  • Participate on College, KSB and SMSE committees and/or external organizations that focus on (but are not limited to): online curriculum issues, core review and preparation for majors and degree programs.
  • Participate on University committees that focus on Transfer Student Processes.
  • Work closely with Undergraduate Admissions to determine feeder schools, domestic and international, and to develop articulation policies for incoming first year and transfer international students with high school and university foreign transcripts.
  • Inform the University of changes or developments in new courses, policies and operations from schools with which we have or potentially will have agreements.
  • Maintain, prepare and provide oversight of budget as related to the articulation office.
  • Work closely with the Office of the Registrar; Enterprise Applications; Dean's offices in the College, KSB and SMSE; and other academic departments and programs.

Duties and Responsibilities

  • Communicate with faculty and administrators to identify articulation needs and to implement a comprehensive system internally and with community colleges
  • Direct and maintain implementation of articulation agreements through internal processes related to transfer of non-institutional courses
  • Monitor each stage of the articulation process and follow-up with academic units and departments for timely responses and decisions
  • Serve as a proactive agent for enhancing and improving existing articulation agreements
  • Assist military students with transferable courses to USD
  • Maintain articulation files, prepare and disseminate articulation reports as needed for University committees and other collegiate organizations
  • Identify transferable and non-transferable courses for current and incoming students
  • Initiate faculty-approved articulation agreements for major preparation courses as well as the Core Curriculum
  • Disseminate current, accurate articulation data to students, faculty and all appropriate departments, and college campuses
  • Maintain data for evaluated courses in Banner
  • Work with Undergraduate Admissions to determine community college feeder schools for articulation agreements
  • Serve as an advocate for transfer students and, through the articulation agreement process, seek to ease the student's course-to-course articulation
  • Establish and maintain appropriate network of professional contacts to assist in determination of transfer credits
  • Update and maintain articulation agreements with local community colleges which clearly define course equivalents to USD's Core Curriculum requirements and for preparation for majors and degree programs
  • Establish and maintain appropriate network of professional contacts to assist in determination of transfer credits (i.e., California Intersegmental Articulation Council)
  • Participate in regional and state articulation-related activities and organizations to be informed of inter-segmental articulation changes and developments

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:
Minimum Qualifications

  • Minimum of a Master’s degree, preferably with related experience.
  • Evidence of two years teaching and/or counseling experience at the community college or university level
  • Excellent organizational skills and problem-solving skills.
  • Detail-oriented and self-starter
  • Strong verbal and written communication skills to effectively communicate with College faculty, administrators, staff and students and outside institutions
  • Ability to balance a variety of tasks and demands, meet deadlines under pressure.
  • Ability to work well with other staff, faculty and students.
  • Judgment skills on when to act or consult others
  • Demonstrated experience working in college articulation, outreach transfer, or with curriculum
  • Experience with computer software and technology related to articulation transfer
  • Demonstrated knowledge of policies and procedures and future trends for articulation program and courses
  • Ability to comprehend and explain the nature of articulation issues to internal and external colleagues
  • Ability or knowledge in working with students of diverse socioeconomic, cultural and ethnic backgrounds, including those with different levels of academic preparation and varying physical and learning disabilities
  • Familiarity with Microsoft Office and transfer evaluation software packages (Banner)

Posting Salary:
Commensurate with experience; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Special Application Instructions:
Resume Required, Cover Letter Preferred Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at

Additional Details:
Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit

Advertised: March 14, 2022
Applications close: Open until filled

To apply, visit