Seattle University — Senior Executive Coordinator

Senior Executive Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Benefits at a Glance

Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with an 8% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:

Position Description

Seattle University has an exciting, dynamic opportunity for a Senior Executive Coordinator to join our community.

Under the general direction of the Chief Financial Officer and Vice President for Finance and Business Affairs, this position provides administrative, project, and executive support of a highly complex and responsible nature.

Wilson Garone joined Seattle University as its Chief Financial Officer and Vice President for Finance and Business Affairs in August 2019. He brings three decades of experience as an accomplished leader and finance professional, most notably at Microsoft. See LinkedIn for a complete summary of Wilson's background (


– Provides administrative, project and executive support for the CFO/Vice President.

– Exercises judgement to reflect executives' style and company policy. Manages complex calendars to ensure strategic use of time, anticipating schedule conflicts and creating options for resolution.

– Provides substantial support for university-wide and Board of Trustees committees, including: Meeting scheduling, preparing agendas, composing minutes, writing correspondence, preparing and distributing materials, drafting PowerPoint presentations, and coordinating logistics. Initiates subsequent follow-up meetings and communication for key stakeholders as directed.

– Completes special projects involving considerable research, the preparation and/or coordination of activities across departments and/or vendors, and written correspondence or reports related to those projects.

– Oversee and coordinates the day to day activities of the Office of Finance & Business Affairs including:
–Serves as first point-of-contact for both internal and external constituencies and serves as a liaison between the CFO's office, other administrative offices, members of the Board of Trustees, university suppliers and partners, and the general public.
–Provides assistance in the understanding and interpretation of University policies and procedures and ensures that office operations are in compliance with policy provisions and standards.
–Supports the CFO/Vice President and senior staff as needed: schedules meetings; drafts agendas; researches, prepares and distributes meeting materials; arranges travel; coordinates communications and logistics; and creates PowerPoint and other presentations well in advance of meeting for CFO/Vice President and senior staff review.
–Manages the Finance and Business Affairs cost center, including budget forecasting, tracking and reconciling expenses, and preparing and submitting expense reports and reimbursement requests.
–Constructs, drafts, or transcribes documents of a financial nature, including correspondence, memos, spreadsheets, presentation materials, databases, and other materials. May be highly sensitive and confidential in nature.
–Establishes and maintains electronic filing and record keeping systems.
–Screen internal and external requests, as appropriate; effectively handle all requests, monitor resolution/follow-up.
–Serves as Building Marshal for the Administration Building, including attend quarterly safety meetings, communicate Notices of Facilities Work, and ordering PPE.

-Coordinate with the Associate Vice President of Facilities to manage the annual budget process for the division and prepare and gather information for submission to the University Budget Office based on published guidelines and timelines.

-Performs financial analysis and provides CFO/Vice President with relevant financial projections and analysis, cost modeling, spending trends, and budget projections. Perform account analysis and reconciliations as needed to ensure the division-wide spending is within allocated resources.

-Performs other related duties as required to promote effective function of the Office of Finance & Business Affairs.



-Five to seven years' of experience working for an executive with progressively more responsible duties, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

-Exceptional interpersonal and oral communications skills and demonstrates flexible, collaborative work style
and the ability to work well with all levels and a wide range of constituencies in a diverse community.

-Exceptional written skills and attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

-Ability to make administrative and procedural decisions on sensitive, confidential issues and the ability to maintain confidentiality of information.

-Ability to quickly acquire knowledge of University structure, policies and procedures.

-Ability to work well under pressure, prioritize and organize activities with demonstrated ability to anticipate next steps, take initiative, exercise discretion, and apply sound judgement.

-Consistent follow through with commitments and meeting deadlines.

-High level proficiency utilizing Microsoft Outlook, Word, Excel, Teams, PowerPoint and Adobe Acrobat.

-All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.

-All positions at Seattle University require a criminal history background check.


-Bachelor's degree in business administration.

-Washington State Notary Public

-Experience in supporting high-level financial administration.

-Tech skills and digital project management

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

To apply: