University of Kansas — Assistant Director for Facility Services

Assistant Director for Facility Services
FS Maintenance Services

Position Overview

The University of Kansas seeks an Assistant Director to provide daily oversight, coordination and project management responsibilities for Mechanical, Electrical, Plumbing (MEP) and related trades services. This position will be responsible for managing the maintenance operations across all facilities (academic, administrative and housing) at the Lawrence, Kansas campus. Responsibilities include coordinating equipment, resources and staff across the trades to ensure all preventative maintenance, scheduled maintenance, repair and operations of all facilities are executed in a clean, safe and timely manner. This position will require a leader that has strong communication skills, experience in building collaborative partnerships and effectively engaging teams, agile and creative problem-solving expertise, and the ability to identify future operational or equipment concerns to ensure a high-level quality of operational health of mechanical systems.

The Assistant Director will also work with the KU Facilities, Planning and Development (FPD) team which includes engineers, architects, and project managers to ensure campus construction and remodel initiatives are completed efficiently and according to code. This position will also work to identify future maintenance requirements for these facilities. This position will also be included in strategic conversations regarding the planning, management, and prioritization of the University's capital renewal and replacement budgets as it relates to the support of plant maintenance and improvements.

This position reports to and works under the general direction of the Director of Facilities Services with considerable latitude for daily operational decisions. The primary responsibility is focused on Lawrence Campus designated facilities, however the Assistant Director's expertise may be called upon for other KU campus locations on an as needed basis.

KU offers a comprehensive and competitive benefits package including health/dental/vision coverage, life insurance, attractive retirement options, a generous leave program and other benefits that are unique to working in a University setting.

The KU Lawrence campus consists of approximately 12 million square feet of space in all ranges of use from residential, classroom, research lab, auditorium, athletic facilities, childcare facilities, greenhouses and more. Building age ranges greatly with construction occurring from the 1860s to the 2020s. Building equipment is as diverse as the buildings themselves. Successful employees in our facilities services department are diverse learners with an appetite for putting their skills to the test in a wide range of situations and challenges.

Schedule: Monday to Friday 7:30 am to 4 pm

Job Description

Resource Management (45%)

• Advise FS Director and university leadership on capital facilities and deferred maintenance needs to adequately maintain the physical facilities of the university. Assist the director with allocation of fiscal resource budgeting for various improvement and maintenance projects. Independently assess the financial impact of the projects for ROI planning.
• Assist the FS Director, university leaders, space management planners, FPD, faculty and staff to analyze and assess maintenance, growth and facilities needs pertaining to programmatic changes. Provide input as appropriate.
• Assist the FS Director with annual budget planning and progress. Assist with planning, developing and implementing strategies for continuous improvement and efficiencies to save resources. Assist with planning, developing and implementing strategies for generating resources and/or revenue streams. Conduct regular review of budget actuals to identify resource issues and opportunities. Coordinate with FPD and University leaders on capital construction (new, remodel, or removal)to plan and communicate appropriately for operational needs.
• Work to ensure energy conservation and sustainability. Work closely with utility services, campus sustainability leadership and university leaders to ensure buildings are operating efficiently. Work directly with sustainability leadership to build ROI models for upgrades and improvements.

Management (45%)

• Builds and maintains positive internal and external relationships amongst the assigned trades. Develops a motivated, well trained, safety-oriented workforce as well as a culture of accessibility and proactive communication across all levels.
• Establish and implement short and long range goals and strategic plans, safety and operating procedures. Monitor and evaluate programmatic and operational effectiveness as well as propose and implement changes for additional improvements.
• Coordinates repair, general maintenance and preventative maintenance, renovations and related tasks.
• Maintains compliance with federal and state occupational safety regulations. Participates in quality assurance programs and ensures workforce is trained. Represent the units to develop and enforce system wide protocols and procedures to ensure state, federal, and university requirements are being met. Establish, maintain, and update best practices and standard operating procedures related to Facilities Management including but not limited to all areas with regulatory compliance requirements.
• Maintains the continuous facility operations of all buildings in the areas of MEP. Works as a liaison with all areas of Operations to ensure coordination and compliance.
• Develops and implements a preventative maintenance program to keep all equipment operational by coordinating maintenance and repair services, following manufacturer's instructions and established procedure; requesting specialized services when needed. Supervise, track, and evaluate all work order requests and preventative maintenance and repairs. Coordinate equipment and teams to ensure an efficient response.
• Track and evaluate all projects, contracted services and procurement to ensure compliance with requirements and timeline. Coordinates with the trades supervisors in the purchase and inventory control of supplies and equipment required to accomplish day-to-day tasks and special projects.
• Develops, coordinates, or delivers training programs and makes recommendations to leadership for unit or individual professional development training.
• Reviews completed work for quality workmanship, adherence to technical specifications and customer satisfaction.
• Responds to and manages initial response to emergency situations during regular shifts, nights, weekends and holidays; serves “on-call” on a rotating basis with other professional staff to manage facilities related emergencies and approve call backs as appropriate.
• Evaluates and recommends upgrades and improvements for both basic functions and future state best practices.
• Works closely with the director on ROI planning and budgetary impact for technology improvements. Responsible for the development and implementation of a plan that provides for the routine identification and correction of campus facility deficiencies.
• Develops metrics and reports regarding work activities and timeframes.

Other duties as assigned (10%)

Serves as an essential member of the Snow Response Team and is present at all snow operations.

Position Requirements

1. Must have a valid driver's license at the time of hire and throughout the term of employment.
2. Must report to work during declared periods of inclement weather.
3. Work under a variety of temperature and weather extremes, both inside and outdoors.
4. Respond to after-hours emergencies as needed.

Required Qualifications

1. Bachelor's degree in Facilities Management, Industrial/Maintenance Engineering, Mechanical or Electrical engineering or related field and three years of related experience in mechanical, electrical, plumbing, sprinkler, or related discipline OR a high school diploma and 7 years of experience in mechanical, electrical, plumbing, sprinkler, or related discipline
2. Three years of supervisory and/or management experience.
3. Experience managing or coordinating multiple teams.
4. Strong verbal and written communication skills as demonstrated through application materials, interview and references.

Preferred Qualifications

1. Proven experience coordinating Mechanical, Electrical, Plumbing and other trade operations in a maintenance or construction management role.
2. Five years of project management experience in a large institutional or academic setting with emphasis on the repair, maintenance, and operations of facilities.
3. Experience working with trade unions.
4. Proven experience developing and coaching skilled trade staff and skilled trade leadership.
5. Experience utilizing automated work ticketing and reporting systems.

Contact Information to Applicants

Shawn Harding

Additional Candidate Instruction

A complete application consists of a resume/CV, cover letter, and a list of three professional references.

• Review of applications will continue until a qualified pool of applicants is identified.

Advertised Salary Range

Application Review Begins

Anticipated Start Date

Primary Campus
University of Kansas Lawrence Campus



FLSA Status

Employee Class
U-Unclassified Professional Staff

Work Schedule
Monday to Friday 7:30 am to 4 pm

Job Family

Work Location Assignment


The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX,, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

To apply: