Amherst College — Communications Coordinator

Amherst College

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Communications Coordinator position. The Communications Coordinator is a full-time, year-round position, job group and level AO-5 (starts at $22.40/hour-commensurate with experience). Given Amherst’s distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

This position is eligible to participate in the College’s hybrid work program, during the pilot period (August 2021-June 2022) and can be done either as a full-time on-campus role or as a hybrid role with some work completed remotely in Massachusetts and some on campus work required

The Communications Coordinator reports to the Chief Communications Officer (CCO) (or Associate Chief Communications Officer, if approved) and plays an instrumental role in the organized and efficient function of the Office of Communications. The Coordinator will collaborate with virtually every member of the Communications team in addition to many partners across our diverse campus on a wide variety of projects. The Coordinator will often serve as the first point of contact for students, faculty, staff, alumni, parents, media representatives, vendors and the general public. The Coordinator will also function as the office manager and primary information source for the online project management system TeamWork, working with divisional colleagues to ensure that it is utilized correctly and regularly, thereby increasing the efficiency of the Office’s operation. The Coordinator will also provide support in the areas of editorial and design/content production, as assigned.

Summary of Duties and Responsibilities

Administrative

  • Serve as the Communications liaison with Accounts Payable: execute all divisional invoicing/processing/payment in Workday, including billing back to other departments; help manage divisional budget
  • Serve as office manager: ordering supplies, maintaining machines, supporting all office-wide technologies, coordinating office meetings, answering phones, greeting a diverse set of visitors and fulfilling other responsibilities necessary for a smoothly operating, professional office
  • Hire, coordinate, and manage payroll of student workers who place posters on campus and other tasks
  • Promote/publicize divisional offerings to the rest of campus: use of the Visual Identity Toolkit, campus-wide trainings offered by Communications, etc.
  • Monitor and manage divisional email and voicemail accounts
  • Help create and organize certain division events, including retreats, etc.
  • Provide administrative assistance to the CCO as needed, including scheduling meetings, managing related travel and coordinating with related offices or businesses
  • Fulfill orders for all book sales managed by the Communications office

Project Management

  • Serve as divisional expert on online project management tool TeamWork: teach, demonstrate and encourage its use throughout the division; help individual project managers set up projects, including asking the right questions to create the most effective structures; monitor progress, as needed
  • Manage regular assessments of divisional projects/initiatives, including progress on DEI goals and other initiatives, as needed, to keep us on track

Editorial

  • Daily oversight/monitoring of Daily Mammoth, College calendar
  • Help to prepare and disseminate daily and monthly media clips package, as needed
  • Provide support and back-up for social media function of College
  • Occasional writing and/or editing assignments
  • Undertake special projects, as needed

Design/Content Production

  • VIT duties: help manage requests/approvals
  • Serve as support for divisional print projects (Commencement program, etc.)

Qualifications
Required:

  • Undergraduate degree in communications, operational management or other field related to the job responsibilities.
  • Experience writing and/or editing and/or proofreading
  • 3 years of related experience.
  • Especially strong organizational, time management, interpersonal and customer service skills.
  • Especially strong written and verbal communication skills, including writing, editing and proofreading
  • Experience working with diverse constituents and contributing to an inclusive work culture
  • Experience with basic project management (experience with online tools in that area a plus)
  • Basic knowledge of social media
  • Strong problem-solving skills
  • Attention to detail and general research skills

Preferred:

  • Work experience in higher education
  • Basic experience with Adobe InDesign, Photoshop, content management systems

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements.

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.
To find information about job group and level (JGL) follow this link.

PI165635230

APPLY NOW: https://www.click2apply.net/8OLLQgiDZEp2eioLzTRzGA

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