Harvard University — Senior Director, Administration & Finance

Harvard University

Senior Director, Administration & Finance
Harvard Kennedy School

Job Summary

The Senior Director for Administration and Finance at the new Bloomberg Center for Cities at Harvard University will be a leader in designing, building, and managing the systems, practices, and operations that support a dynamic organization and high-performing team.

Building on the Bloomberg Harvard City Leadership Initiative, the University-wide Center aims to strengthen city leadership and governance, and serve as a hub of world-class programs, teaching, and research on cities. The Center will bring together faculty, students, and expertise from around Harvard to engage in continuous interaction with practice.

Reporting to the Executive Director, working closely with faculty leadership, and serving as a key leader in our Center, the Senior Director for Administration and Finance will bring a passion for enabling the success of colleagues and advancing operational excellence. We seek an accomplished leader with the vision and skills to establish goals, implement initiatives, and establish procedures that ensure top-notch internal and financial operations – and enable us to develop and empower our organization. We are committed to building and fostering a diverse and inclusive team of staff, students, and faculty, and we seek candidates who share our commitment and values.

Job Code
361060 Administrative Manager

Job-Specific Responsibilities
The Senior Director’s responsibilities span:

  • Finance and Budgeting. Manage finance operations and budgeting (budget approximately $20 million per year) for the organization. Lead administration of the Center’s budget reporting, forecasting, financial analyses, and maintenance of financial controls. Ensure user-friendly processes that support payment transactions in accordance with school policy. Advise and serve as a partner to senior management in making high-quality strategic decisions regarding resource allocation.
  • Human Resources. Lead the Center’s operations with respect to recruitment, appointments, onboarding, and performance reviews. Establish processes that elevate the team’s professional development and training. Serve as an advisor and strategic partner to managers on human resources issues such as job scoping, capacity analyses, and hiring. Advance practices that foster diversity, inclusion, and racial equity. Serve as primary liaison to HKS Human Resources.
  • Information Systems and Strategic Operations. Oversee the Center’s information technology and systems infrastructure, including its customer relationship management system, internal knowledge management, file-sharing, classroom technology, and instructional technology – ensuring that our systems support our ability to deliver efficiently and with excellence. Lead initiatives to reconfigure systems as needs evolve – and ensure the team is trained.
  • Office and Remote Office Management. Ensure that the physical and virtual infrastructure supports the team and provides a first-rate experience for those engaging with it. Manage issues related to workspace, audio/visual infrastructure such as web and video conferencing, and facilities. Manage capital projects and physical space.
  • Harvard Process and Policy/Research Administration. Advise senior leadership to ensure compliance and manage risk while positioning us to deliver on our mission. Liaise with other heads of Finance, Research Administration, and Operations across HKS and Harvard University regarding process improvement, policies and procedures, and related initiatives. Lead staff training on related functions.
  • Contracting. Oversee the Center’s contracting with external vendors and freelancers.

As a key leader in the organization, the Senior Director will also model and seek ways to:

  • Foster and contribute to a culture of excellence grounded in learning, problem solving, and teamwork;
  • Collaborate with colleagues to identify recommendations for process improvements;
  • Collaborate and problem-solve with colleagues throughout Harvard and Harvard Kennedy School, ensuring that design decisions are supportive of the larger mission of the school;
  • Help managers protect the work-life balance of their teams; and
  • Establish standard operating procedures that support the Center and its staff, and operational excellence, in ongoing operations.

Basic Qualifications

  • Bachelor’s degree and a minimum of 8 years of progressively responsible relevant work experience
  • Must have supervisory experience

Additional Qualifications and Skills

  • Experience in creating and leading inclusive, welcoming organizational culture that leverages diversity and brings out the best in all members of the organization
  • Understanding of systems, governance, and decision-making in a University environment
  • A minimum of three years of experience with finance, controls and budgeting, including the ability to read, understand, and act on complex financial reports
  • A passion for internal operations, enabling the success of others, and problem-solving
  • Demonstrated success in launching, implementing, or improving systems or standard operating procedures
  • A strong track record in developing, supporting, and leading teams
  • An ability to manage multiple activities simultaneously, delivering on commitments and operating with speed, accuracy, and strong judgment
  • Entrepreneurial with an enthusiasm for doing whatever it takes to get the job done
  • An ability to drive to big-picture goals while maintaining strong attention to detail
  • Excellent interpersonal and written communication skills that will resonate with colleagues of diverse backgrounds

Additional Information

  • We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
  • Harvard University requires pre-employment references and background checks.
  • Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: This is an in-person/on campus position based in Cambridge, MA, with possible flexible work options.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Salary Range: $109,200 – $193,000
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate’s relevant experience, and internal equity.

Harvard offers a generous benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
    Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function
General Administration

Sub Unit

USA – MA – Cambridge

Bloomberg Center for Cities

Time Status

00 – Non Union, Exempt or Temporary

Pre-Employment Screening
Credit, Criminal, Education, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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