University of Washington — Administrator – Gastroenterology

To apply for this Administrator – Gastroenterology position (job #199697), please click here: https://uwhires.admin.washington.edu/ENG/candidates/default.cfm?szCategory=jobprofile&szOrderID=199697&szCandidateID=0&szSearchWords=&szReturnToSearch=1

Since the founding of the UW School of Medicine in 1946, the Department of Medicine has been deeply dedicated to its mission of teaching, research, and patient care.  More than seventy years later, these commitments remain our core commitments.  Each year the Department of Medicine increases the number and size of grants in its research portfolio and remains one of premier research departments in the country.

The Division of Gastroenterology in the Department of Medicine has an outstanding opportunity for a full-time Administrator.

The Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Gastroenterology academic and service units. The Administrator has all the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the division.  As the Chief Financial Officer of the division, the Administrator is responsible for all areas of financial planning and management. As the Chief Operating Officer of the division, the Administrator is responsible for the overall operations of the division, which includes support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs and marketing.

DUTIES & RESPONSIBILITIES

STRATEGIC PLANNING
• As the Division’s senior financial and administrative manager, the Administrator is responsible for developing and directing the long-range strategic business plan for the Division in partnership with the division head. This includes preparation of business analyses, proposals, implementation plans for new programs, and the design and implementation of changes to existing programs.  The Administrator is directly accountable to the Division Head and the Department of Medicine Vice Chair of Finance and Administration for the successful accomplishment of these tasks.

PERSONNEL MANAGEMENT
• The Division of Gastroenterology in the Department of Medicine has 50 faculty members, 16 fellows, and 29 staff. Due to continued growth, the Administrator must continually refine and develop a Divisional administrative structure that provides the necessary level of support services needed for the division’s continued success.  To that end, the Administrator oversees and supervises all staff and faculty HR activities for the division.

FINANCIAL RESPONSIBILITIES
The Administrator manages and monitors a Divisional budget that will total nearly $26M in FY22.  To successfully accomplish this, the Administrator:
• Supervises the fiscal management of financial resources (e.g., state funds, grants and contracts, and gift accounts) for the Division, including financial planning, budgeting and accounting functions of the academic and the medical service units.  The Administrator has decision-making authority, and must exercise independent judgment to facilitate the optimal use of division resources.
• Establishes the divisional financial management policies, coordinates the preparation of regular financial reporting which is provided to the Division Head and Principle Investigators.
• Oversees the planning, budgeting and accounting functions for the Division operating budgets, medical programs, diagnostic and therapeutic laboratory operating and capital budgets and grant and gift budgets, applying appropriate stewardship of available funding streams.
• Responsible for sponsored research administration including coordinating the preparation of research grants and contract proposals for the Division faculty and fellows.
• Evaluate and make recommendations on faculty compensation, including divisional incentive plan. Administer the process for the allocation of funding of faculty salaries.

SPACE AND FACILITIES ADMINISTRATION
Oversee remodeling projects including development of design, implementation, relocation and coordination of the project.  Design and develop a functional space plan for the division and coordinate the support services necessary to ensure the operation of the division’s facilities.

CLINICAL PRACTICE
• Partner with medical center administration and leadership to analyze and plan for necessary physician and APP staffing at multiple clinical sites. Serve as division representative in planning meetings for build out of new GI suite at UWMC-Northwest Outpatient Center and hospital endoscopy services.
• Oversee Divisional wRVU production (19M/year) and revenue cycle in collaboration with the Department of Medicine, UWP and medical centers’ executive leadership.
• Develop, review and monitor physician productivity reports.  Analyze and recommend action concerning clinical productivity and physician billing activities.
• Coordinate with Revenue Cycle Team to assure billing information and coding is correct to provide appropriate reimbursement for physician and facility/technical services.

DEVELOPMENT
• Develop and participate in fundraising initiatives to benefit the Division’s various missions.
• Responsible for developing Divisional marketing campaigns and materials.

OTHER
• Oversee and champion diversity, equity and inclusion efforts within Division.
• Negotiate and coordinate with medical centers.
• Work collaboratively with staff to develop and manage capital equipment/assets plan to assure equipment within Division is updated appropriately, as technology needs change.
• Facilitate the development of education for faculty, residents, fellows and staff for compliance matters, to include HIPAA, the Corporate Integrity Agreement, information security, etc.
• Contribute to departmental initiatives and committees, ranging from staff development planning to clinical trial operations committees.

MINIMUM REQUIREMENTS
• Master’s Degree in Health Care Administration, Business or related field; plus at least 6 years of experience in a healthcare environment including demonstrated success in the management of complex programs, activities or units.

Equivalent education and/or experience may substitute for minimum requirements.

CONDITIONS OF EMPLOYMENT
This position requires an individual who is organized; works well under stress, and can juggle competing priorities.  The position demands a flexible schedule and the ability to work long hours due to workload and deadlines, including, but not limited to, external deadlines imposed by Sponsored Programs, Medical Centers, Practice Plans, School of Medicine, University.  Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends.  Meetings occur at multiple locations on and off campus and with external stakeholders.  This position requires excellent communication skills and awareness of ethical and political ramifications of decisions.  A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential.  The individual must be self-motivated, and able to work collaboratively as well as independently at both the macro and micro level.

Application process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

OTHER COMMENTS
The scope of this position has steadily expanded over the years with increased complexity and duties related to the clinical practices, greater scrutiny over the billing and revenue cycle process, newly mandated healthcare and healthcare information compliance requirements, greater requirements for physician education, and an increased role with the medical centers.  The Administrator is in a highly visible position, often standing in for the faculty leadership on strategic decision-making forums.  The long-term success of the Division is dependent on the Administrator overseeing the finance, operations, clinical, research and educational programs of the Division.

The complexity of the position has also increased due to de-centralization of processes including: research administration, financing, budgeting, negotiation with the Hospitals; Clinical Enterprise and specialties specific to the Division of Gastroenterology; Fellowship Program management; extensive reporting to DOM, SOM; UW Hires and hiring processes; Personnel Management; CIA and HIPPA training; FEC requirements; NIH guidelines; Auditing; Reporting of Grant and Contract budgets.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

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