Stanford University — Community Coordinator

Community Coordinator
Vice Provost for Student Affairs, Stanford, California, United States

Schedule: Full-time
Job Code: 4121
Employee Status: Regular
Grade: H
Requisition ID: 91134

The Community Coordinator (CC) in Residential Education supports Resident Fellows, residential student staff, and students in creating an undergraduate residential experience that fosters diversity, equity and inclusion, health and well-being, belonging and community, and intellectual and personal growth. The CC manages a multitude of diverse and complex projects, tracks action items, deadlines, and deliverables, and collaborates with relevant parties on behalf of community constituents to ensure all programmatic responsibilities and financial obligations are met in the neighborhoods and houses they support. The CC works behind the scenes to independently and proactively identify solutions to problems and to meet the needs of the Resident Fellows, students, and colleagues in their assigned houses/neighborhoods.

A successful candidate will have a strong background and proven track record in juggling competing demands and priorities with the highest degree of professionalism and accuracy. The CC must possess excellent project management, financial/accounting, and communication skills, exercise sound judgment in a variety of different situations, and handle confidential/private information with discretion.

The Community Coordinator reports directly to a Neighborhood Program Director, and works closely with the Resident Fellows, residential student staff, Resident Directors, Academic Advising Directors, Housing staff, and Dining staff in their assigned neighborhoods.

Inclusion and diversity are integral to Stanford's commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and staff from diverse backgrounds, or incorporating diverse perspectives in their work. We seek candidates who can support the vision of a new office, work to help establish a new outlook, mission and values, and support Our Most Important Work.

Job Purpose:

Administer, support, and manage programs or functions under general supervision.

In this role, you will:

  • Independently implement, administer, and evaluate day-to-day activities and programs of assigned houses/neighborhoods by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the houses/neighborhoods, Residential Education, and Student Affairs. This includes scheduling, organizing, and managing or supporting programs, activities, and events for assigned houses/neighborhoods; coordinating logistics; making arrangements with vendors; overseeing the production and distribution of materials; identifying appropriate funding sources; ensuring compliance with University, division, and department policies and procedures; and obtaining and sustaining the necessary resources and supplies.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the houses/neighborhoods, Residential Education, and Student Affairs. This includes reporting on the activities, programs, experiences, and spending of assigned houses/neighborhoods for the purposes of review, reflection, analysis, and identification of trends, patterns, and best practices.
  • Analyze, uphold, and interpret policies; develop, revise and implement procedures for assigned houses/neighborhoods. Make recommendations to the cognizant Neighborhood Program Director to clarify and refine policies, streamline and simplify processes, and redesign systems to improve efficiency and effectiveness.
  • Represent and advocate for assigned houses/neighborhoods as the key contact and subject matter expert in Residential Education. Serve as the primary liaison and point of contact between houses/neighborhoods and colleagues within and outside the department, such as the cognizant Neighborhood Program Director, Resident Director, Academic Advising Director, Housing staff, and Dining staff. Collaborate with colleagues to find solutions to problems and resolve issues. Commit resources and provide information and/or training to community constituents. May also represent assigned houses/neighborhoods to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, and planning/promoting events for assigned houses/neighborhoods, Residential Education, and/or Student Affairs.
  • Participate in development of budgets, monitor and approve expenditures, and process financial transactions for assigned houses/neighborhoods. Evaluate alignment of spending with goals of house/neighborhoods, Residential Education, and Student Affairs and suggest adjustments as necessary. Perform limited forecasting and provide recommendations that determine the budget.
  • Work with the student staff of assigned houses/neighborhoods to effectively execute the functions and programs of each community, whether in student-led apartment or Row houses or under Resident Fellow leadership. This includes supporting neighborhood councils and dorm government where relevant and advising student financial managers and house treasurers on responsible stewardship of house funds. May guide and train residential student staff to perform various tasks and assignments related to their job responsibilities.

* – Other duties may also be assigned

To be successful in this role, you will bring:

  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
  • Demonstrated ability to follow through and complete routine tasks.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated ability to take initiative and ownership of projects.
  • Excellent organizational skills and attention to detail.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Excellent customer service and interpersonal skills.
  • Basic analytical and problem-solving skills.
  • Proficient computer skills and experience with standard office software and email application

In addition, preferred requirements include:

  • Passion for making administrative operations run efficiently, effectively, and transparently.
  • Strong critical thinking; ability to analyze situations and identify and implement solutions within the context of understanding assigned houses/neighborhoods both individually and collectively.
  • Flexibility and positive attitude in meeting changing demands of a large, complex, and fast-paced environment is essential.
  • Ability to learn new processes and procedures and apply them to various situations.
  • Willing and able to work independently and collaboratively with colleagues as needed to provide support for houses/neighborhoods.

Work Standards:

  • Excellent interpersonal skills; demonstrated ability to work well with diverse Stanford colleagues and students and with external stakeholders.
  • Strong analytical skills with ability to identify and assess risk and exposures across a wide variety of processes.
  • Excellent written and oral communications skills.
  • Self-starter with the ability to work as part of a team or independently as an individual contributor.
  • Strong customer focus.
  • Demonstrated commitment to continuous improvement.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  • Some work may be required on weekends and evenings.


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions: Able to work evenings and weekends

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Finalist candidate must successfully pass a pre-employment background check.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.