Georgetown University — Center Administrator for the BMW Center for German and European Studies (CGES) – Walsh School of Foreign Service – Georgetown University

Center Administrator for the BMW Center for German and European Studies (CGES) – Walsh School of Foreign Service – Georgetown University

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Requirements

Center Administrator for the BMW Center for German and European Studies (CGES) – Walsh School of Foreign Service – Georgetown University

Founded in 1990 after the fall of the Berlin Wall, Georgetown's BMW Center for German and European Studies (CGES) is the preeminent Center for the study of European affairs and the transatlantic relationship in the United States.

The Center Administrator for CGES has responsibility for the administrative operations of the BMW Center for German and European Studies (CGES), including coordinated oversight for events, outreach, office management, and faculty support. Reporting to the Associate Director of BMW CGES and working closely with the Director, faculty, and staff of the Center, and with other SFS and University offices, the Center Administrator has duties that include but are not limited to:

Program Administration

  • Serve as program liaison to the SFS Finance team for financial transactions. Provide business purpose, required documentation and background information to support all program financial transactions.
  • Manage administration of grants for the Program. Assist faculty and Associate Director as needed with grant preparation and work closely with the SFS finance team on grant management.
  • Work with SFS HR team to ensure that recruitment, hiring, training, termination, and payment practices are carried out in accordance with HR policies and procedures; and prepare supporting documentation as applicable.
  • Participate in the hiring process for student employees; prepare and process hiring documentation and submit to appropriate HR Contact; and develop work schedule and assist Associate Director with assigning work tasks.
  • Prepare and process all documentation for faculty appointments and visiting researchers, working closely with the SFS Director of Faculty Affairs; and prepare and process visa documentation as needed.
  • Process departmental SUA requests.
  • Oversee maintenance of offices, program space, and equipment; and coordinate with the SFS Dean's Office regarding capital needs/projects.
  • Serve as the Departmental Technology Representative; and recommend changes to departmental technology and inform staff and faculty about issues as appropriate.
  • Create and maintain Center directories and contact databases.
  • Assist Associate Director with tracking the annual budget.
  • Track donations and gifts.
  • Perform other related tasks as appropriate.

Academic and Faculty Support

  • Support Associate Director in soliciting course descriptions, syllabi, and reading lists from faculty. Maintain Center files with course syllabi and course schedules.
  • Enter faculty courses in CourseLeaf.
  • Prepare and distribute the office hours and teaching hours schedule each semester.
  • Arrange for adjunct office space.
  • Process book orders for core faculty, adjunct faculty, and visiting faculty.
  • Place readings on reserve with the library for core faculty, adjunct faculty, and visiting faculty.
  • Organize and facilitate dissemination of reading materials for courses taught by core faculty, adjunct faculty, and visiting faculty.
  • Maintain department Canvas site.
  • Assist Faculty in updating GU360.
  • Assist Associate Director in developing training materials and resources for new, visiting, and adjunct faculty.
  • Develop and maintain a welcome packet for visiting researchers.

Events and Communications

  • Develop overall CGES communications plan with Director and Associate Director.
  • Coordinate with SFS Dean's Office Communications team on planning and executing CGES events (including but not limited to advertising, social media, honoraria, room reservations, participant communication and logistics, and reimbursement); and assist with events in person as needed.
  • Coordinate writing, layout, and production of CGES' annual report.
  • Edit, manage, and contribute content to CGES publications, social media, and website – including receiving contributions from the Director and Center faculty and staff, copy-editing, layout and design, managing vendor progress and delivery, etc.
  • Manage CGES visual identity.
  • Work with the Director and Associate Director to produce marketing materials.

Qualifications

  • Bachelor's degree
  • At least 3 years of experience in program administration or closely related experience
  • Proficiency in technologies related to the duties of the position
  • High level of organization and attention to detail

Preferred qualifications

  • Experience in higher education
  • An interest in European affairs
  • German language proficiency

Work Mode: Hybrid 2 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.

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