University of Oregon — Administrative Manager

Administrative Manager

Job no: 528457
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Human Resources, Planning/Project Management

Department: Undergraduate Education and Student Success
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000-$60,000
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
November 29, 2021; position open until filled

Special Instructions to Applicants
To be considered for this position, please upload the following documents with your online application:

  • A resume
  • A cover letter highlighting how your knowledge, skills and experience qualify you for the requirements, competencies, and qualifications outlined in the job posting.
  • The names of at least three professional references, their e-mail addresses, and telephone numbers.

    Department Summary
    The Division of Undergraduate Education and Student Success (UESS) promotes academic excellence, universal access, engagement and achievement for the student scholar. UESS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UESS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success and engagement.

    UESS departments and programs include: the Accessible Education Center (AEC); Center for Undergraduate Research and Engagement (CURE), Office of Distinguished Scholarships (ODS), and McNair Scholars Program; Academic Residential Communities (ARCs), First-Year Interest Groups (FIGs) and Common Reading; Summer Academy to Inspire Learning (SAIL); Office of Academic Advising (OAA) – including the Health Professions Program, PathwayOregon and Student Support Services; Center for Multicultural and Academic Excellence Advising; Tykeson Hall Academic and Career Advising; Tutoring and Academic Engagement Center; and UESS Administration.

    The UESS Administration office provides strategic direction and leadership to the division to effectively promote and administer campus-wide student success and engagement efforts. The UESS Admin team provides centralized business and program support to each of its departments and programs.

    Position Summary

    The Administrative Manager is responsible for providing human resources, high-level administrative, analytical, and project management support for the Division of Undergraduate Education and Student Success. Administrative Manager works collaboratively with the divisional leadership to facilitate and manage HR policies and procedures for recruiting, hiring, training and evaluating staff and to ensure consistent and equitable practices across the division. This position oversees the collection, dissemination and development of UESS administrative policies and procedures and serves as a divisional liaison for administrative offices such as IT, telecommunication, and facilities. This position also performs office management duties for the central administration and several units within UESS and provides project management support for divisional initiatives.

    This position reports to the Senior Director for Strategic Initiatives and Administration and is part of the UESS leadership team. This position requires the ability to work independently, exercise good judgment with regard to highly sensitive/confidential issues and demonstrate excellent administrative and interpersonal skills. The Administrative Manager must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible, and professional atmosphere in the office. This person must possess cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds.

    Minimum Requirements

  • Bachelor's degree or equivalent combination of skills and experience
  • Two years of professional work experience managing human resources functions in a large office setting,
  • Five years of professional work experience managing projects and providing office management, and/or similar.

    Professional Competencies

  • Demonstrated high-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail oriented, and time sensitive environment.
  • Possess excellent oral and written communication skills to produce correspondence, documents, reports, and presentation using impeccable grammar and proofreading skills
  • Ability to recognize situations that warrant initiative and moves forward without hesitation; resolving issues, problems, or situations; taking decisive action to facilitate the optimal use of the executive's time.
  • Ability to manage stressful, and often confidential, situations with tact and diplomacy.
  • Ability to manage projects independently from beginning to end, including identifying pivotal objectives, milestones, and timelines.
  • Commitment to, experience with, and ability to work effectively with people from a variety of diverse backgrounds and cultures in support of a welcoming and inclusive environment.
  • Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program).

    Preferred Qualifications

  • Project management experience coordinating a large-scale administrative project
  • Professional experience in a higher education environment or other large public organization such as federal/state government

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

    To apply, visit https://careers.uoregon.edu/en-us/job/528457/administrative-manager

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