Amherst College — Academic Department Coordinator

Amherst College

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Academic Department Coordinator position. The Academic Department Coordinator is a full-time, year-round position, job group and level AO-5. Given Amherst’s distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

The Academic Department Coordinator (ADC) supports the administration of the Department of Art and the History of Art. Ensures the efficient operation of the department office by serving as the first point of contact for the department, managing the daily business, and maintaining resources and records. Facilitates smooth administration of the department by collaborating with other offices, scheduling business, and supporting faculty in searches, reappointment, and tenure cases. Assists in managing the logistics of the curriculum, student enrollment, and major requirements. Coordinates exhibitions in the Eli Marsh Gallery, visiting artists, and lecturers, including the Rapaport Lecturer. The ADC is the public face of the Department of Art and the History of Art. The ADC fosters a respectful, inclusive, and welcoming environment via daily interaction with diverse members of the College community.

Summary of Duties and Responsibilities

Curriculum and Major Support

  • Provide information about the major in response to student or faculty inquiries and in service of a diverse community
  • Administer Art and the History of Art major records and declarations of the major
  • Assist in coordinating, scheduling, and listing of Art and the History of Art courses
  • Assist with course preparations and changes
  • Hires and coordinates models for Studio Art classes
  • Assist faculty and the Chair in managing issues that arise with respect to student enrollment, credit, major declarations, etc.
  • Assist with syllabi and obtaining copyright permissions; maintain department webpage, department calendar; collaborates with Office of Communication to advertise department events
  • Responsible for distributing and collecting keys for student access to studio spaces

Office Management

  • Serve as the first point of contact in the Department of Art and the History of Art to a diverse community
  • Maintain inventory, supplies, and department common spaces
  • Maintain department files and electronic resources, including confidential materials
  • Manage budgets, process invoices, and track expenses for department accounts
  • Respond to departmental inquiries

Administrative Support

  • Serve as department liaison to the College community
  • Provide administrative support for the Eli Marsh Gallery, visiting artists, and lecturers, including the Rapaport Lecturer; arranges for accommodations and transportation for departmental visitors and speakers
  • Assist in faculty searches by coordinating search process logistics for candidate review, interviews, and communication
  • Assist in reappointment and tenure cases by managing the course evaluation process for non-tenured faculty, maintaining comprehensive records, and assisting the department in preparing materials for review
  • Schedule and coordinate department events including receptions, dinners, and visiting speakers
  • Attend department meetings and support the Chair in preparing relevant materials
  • Support faculty and the Chair with other administrative items such as equipment requests, external reviews, etc.
  • Coordinate community-based programs including evening drawing sessions, Saturday classes for gifted high school students, yearly Alumni exhibition
  • Perform other duties/functions as requested including occasionally supervising receptions in the evenings (5:00-7:00) after gallery talks and lectures


  • Associate’s Degree, or 5 years of related experience in lieu of a degree
  • Three years of related experience
  • Excellent interpersonal, verbal, and written communication, and diplomacy skills
  • Excellent organizational and time management skills
  • Accuracy and attention to detail
  • Sensitivity to issues of confidentiality
  • Ability to take initiative, work independently, and work collaboratively
  • Proficient in Microsoft Office with the ability to learn new software programs
  • Commitment to diversity and inclusiveness


  • Bachelor of Arts
  • Five or more years of related experience

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.

Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.